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Opening Balances: fix duplicate earnings accounts; recognize name variants

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The auto-provision effect could fire twice and create duplicate "Current Year
Earnings" accounts (seen on Village Grove). Use the idempotent
coa_get_or_create RPC with a once-per-company ref guard, and match existing
name variants (Current Year Income / Net Income / Retained Earnings) so it
won't create redundant accounts. Balance sheet now also folds
"Current Year Income"/"Net Income" equity accounts into the Net Income line.
Removed the existing Village Grove duplicate (zero activity).

Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
This commit is contained in:
renee-png
2026-06-08 19:04:51 -04:00
parent 7fd8ad2c52
commit aa94622a78
2 changed files with 15 additions and 15 deletions
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src/pages/accounting/AccountingChartOfAccountsPage.tsx
+14 -14
View File
@@ -1,5 +1,5 @@
import { useQuery, useQueryClient } from "@tanstack/react-query";
import { Fragment, useEffect, useMemo, useState } from "react";
import { Fragment, useEffect, useMemo, useRef, useState } from "react";
import { format } from "date-fns";
import { accounting } from "@/lib/accountingClient";
import { useCompanyId } from "./lib/useCompanyId";
@@ -103,21 +103,21 @@ export default function AccountingChartOfAccountsPage() {
// so they can be entered directly in Opening Balances. The Balance Sheet folds
// their balances into the "Retained Earnings (prior years)" and "Net Income"
// lines, so a mid-year import can seed both without entering income/expense detail.
// Uses the idempotent coa_get_or_create RPC (recognizes name variants) and a
// once-per-company ref guard so the effect can't create duplicates if it re-fires.
const provisionedRef = useRef<string | null>(null);
useEffect(() => {
if (!cid) return;
const list = accounts as any[];
if (list.length === 0) return; // wait for accounts to load before deciding
const want = [
{ name: "Retained Earnings", re: /retained\s*earnings/i },
{ name: "Current Year Earnings", re: /current\s*year\s*earnings/i },
];
const missing = want.filter((w) => !list.some((a) => a.type === "equity" && w.re.test(String(a.name || ""))));
if (missing.length === 0) return;
if (!cid || provisionedRef.current === cid) return;
if ((accounts as any[]).length === 0) return; // wait for accounts to load
provisionedRef.current = cid;
(async () => {
const { error } = await accounting.from("accounts").insert(
missing.map((w) => ({ company_id: cid, name: w.name, type: "equity" }))
);
if (!error) qc.invalidateQueries({ queryKey: ["accounts", cid] });
await (accounting as any).rpc("coa_get_or_create", {
_company_id: cid, _match: ["Retained Earnings"], _code: null, _name: "Retained Earnings", _type: "equity",
});
await (accounting as any).rpc("coa_get_or_create", {
_company_id: cid, _match: ["Current Year Earnings", "Current Year Income", "Net Income"], _code: null, _name: "Current Year Earnings", _type: "equity",
});
qc.invalidateQueries({ queryKey: ["accounts", cid] });
})();
}, [accounts, cid, qc]);
src/pages/accounting/AccountingReportsPage.tsx
+1 -1
View File
@@ -1179,7 +1179,7 @@ function buildBalanceSheet(d: any, p?: any, useCompare?: boolean): StructuredRep
// calculated prior-years and Net Income lines (instead of separate lines) so the
// figures the user enters in Opening Balances show up where expected.
const reAccts = equityAccs.filter((a) => /retained\s+earnings/i.test(String(a.name || "")));
const cyeAccts = equityAccs.filter((a) => /current\s*year\s*earnings/i.test(String(a.name || "")));
const cyeAccts = equityAccs.filter((a) => /current\s*year\s*(earnings|income)/i.test(String(a.name || "")) || /^\s*net\s*income\s*$/i.test(String(a.name || "")));
const foldedIds = new Set([...reAccts, ...cyeAccts].map((a) => a.id));
const otherEquity = equityAccs.filter((a) => !foldedIds.has(a.id));
for (const a of otherEquity) rows.push({ kind: "sub", label: a.name, code: a.code ?? undefined, amount: balOf(a), compare: cmp(balOfP(a)), accountId: a.id });