Bill Approvals: download a summarized bill PDF

Add a "Download PDF" action to each bill's row menu that generates a clean
one-page bill summary (vendor, amount, invoice #, bill/due dates, expense
account, description, status, and board approval statuses). New generator
src/pages/accounting/lib/billSummaryPdf.ts (jsPDF), styled like the other
report PDFs.

Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>

src/pages/BillApprovalsPage.tsx

@@ -5,6 +5,7 @@ import { useToast } from "@/hooks/use-toast";
 import { useAuth } from "@/contexts/AuthContext";
 import { UserCheck, Plus, Search, Eye, Upload, X, ArrowUpDown, Edit, Trash2, MoreHorizontal, AlertTriangle, Loader2, Bell, Printer, Sparkles, Download, FileText, Save } from "lucide-react";
 import { generateCheckPDF, type CheckData } from "@/pages/accounting/lib/checkPdf";
+import { generateBillSummaryPDF } from "@/pages/accounting/lib/billSummaryPdf";
 import { accounting } from "@/lib/accountingClient";
 import { Alert, AlertDescription } from "@/components/ui/alert";
 import { Checkbox } from "@/components/ui/checkbox";
@@ -1217,6 +1218,21 @@ export default function BillApprovalsPage({ boardAssociationIds }: { boardAssoci
                           <DropdownMenuItem onClick={() => { setDetailBill(b); setDetailOpen(true); }}>
                             <Eye className="h-4 w-4 mr-2" /> View Details
                           </DropdownMenuItem>
+                          <DropdownMenuItem onClick={() => generateBillSummaryPDF({
+                            association: getClientName(b),
+                            vendor: getVendorName(b),
+                            invoiceNumber: b.invoices?.invoice_number ?? b.invoice_number,
+                            billDate: b.bill_date,
+                            dueDate: b.invoices?.due_date ?? b.due_date,
+                            amount: Number(b.amount),
+                            account: b.chart_of_accounts ? `${b.chart_of_accounts.account_number} - ${b.chart_of_accounts.account_name}` : null,
+                            description: b.invoices?.description ?? b.description,
+                            status: displayStatus,
+                            createdAt: b.created_at,
+                            approvals: (approvalsByBill[b.id] || []).map((a: any) => ({ name: a.approver_name, status: a.status })),
+                          })}>
+                            <Download className="h-4 w-4 mr-2" /> Download PDF
+                          </DropdownMenuItem>
                           {!isBoardView && (
                             <>
                               <DropdownMenuItem onClick={() => openEdit(b)}>

src/pages/accounting/lib/billSummaryPdf.ts

@@ -0,0 +1,125 @@
+import jsPDF from "jspdf";
+
+// One-page "summarized bill" PDF for the Bill Approvals page.
+export type BillSummaryData = {
+  association: string;
+  vendor: string;
+  invoiceNumber?: string | null;
+  billDate?: string | null;
+  dueDate?: string | null;
+  amount: number;
+  account?: string | null;
+  description?: string | null;
+  status?: string | null;
+  createdAt?: string | null;
+  approvals?: { name: string; status: string }[];
+};
+
+const money = (n: number) =>
+  "$" + Number(n || 0).toLocaleString("en-US", { minimumFractionDigits: 2, maximumFractionDigits: 2 });
+
+const fmtDate = (d?: string | null) => {
+  if (!d) return "—";
+  const x = new Date(d.length <= 10 ? d + "T12:00:00" : d);
+  return isNaN(+x) ? "—" : x.toLocaleDateString("en-US", { year: "numeric", month: "short", day: "numeric" });
+};
+
+const cap = (s?: string | null) => (s ? s.charAt(0).toUpperCase() + s.slice(1) : "—");
+
+export function generateBillSummaryPDF(bill: BillSummaryData): void {
+  const doc = new jsPDF({ unit: "pt", format: "letter" });
+  const W = doc.internal.pageSize.getWidth();
+  const M = 48;
+
+  // Header bar
+  doc.setFillColor(44, 62, 80);
+  doc.rect(0, 0, W, 64, "F");
+  doc.setTextColor(255, 255, 255);
+  doc.setFont("helvetica", "bold");
+  doc.setFontSize(18);
+  doc.text("Bill Summary", M, 38);
+  doc.setFont("helvetica", "normal");
+  doc.setFontSize(9);
+  doc.text(bill.association || "", W - M, 28, { align: "right" });
+  doc.text("Generated: " + fmtDate(new Date().toISOString()), W - M, 44, { align: "right" });
+
+  // Vendor + amount
+  let y = 100;
+  doc.setTextColor(44, 62, 80);
+  doc.setFont("helvetica", "bold");
+  doc.setFontSize(15);
+  doc.text(bill.vendor || "Vendor", M, y);
+  doc.setFontSize(20);
+  doc.text(money(bill.amount), W - M, y, { align: "right" });
+  y += 12;
+  doc.setDrawColor(236, 240, 241);
+  doc.setLineWidth(1);
+  doc.line(M, y, W - M, y);
+  y += 26;
+
+  // Two-column field grid
+  const col2 = M + (W - 2 * M) / 2;
+  const field = (label: string, value: string, x: number, yy: number) => {
+    doc.setFont("helvetica", "bold");
+    doc.setFontSize(9);
+    doc.setTextColor(52, 73, 94);
+    doc.text(label, x, yy);
+    doc.setFont("helvetica", "normal");
+    doc.setFontSize(11);
+    doc.setTextColor(44, 62, 80);
+    doc.text(value || "—", x, yy + 15);
+  };
+  field("Invoice #", bill.invoiceNumber || "—", M, y);
+  field("Status", cap(bill.status), col2, y);
+  y += 44;
+  field("Bill Date", fmtDate(bill.billDate), M, y);
+  field("Due Date", fmtDate(bill.dueDate), col2, y);
+  y += 44;
+  field("Expense Account", bill.account || "—", M, y);
+  field("Submitted", fmtDate(bill.createdAt), col2, y);
+  y += 44;
+
+  // Description
+  if (bill.description && bill.description.trim()) {
+    doc.setFont("helvetica", "bold");
+    doc.setFontSize(9);
+    doc.setTextColor(52, 73, 94);
+    doc.text("Description / Notes", M, y);
+    y += 15;
+    doc.setFont("helvetica", "normal");
+    doc.setFontSize(11);
+    doc.setTextColor(44, 62, 80);
+    const lines = doc.splitTextToSize(bill.description.trim(), W - 2 * M);
+    doc.text(lines, M, y);
+    y += lines.length * 14 + 12;
+  }
+
+  // Approvals
+  doc.setDrawColor(236, 240, 241);
+  doc.line(M, y, W - M, y);
+  y += 24;
+  doc.setFont("helvetica", "bold");
+  doc.setFontSize(11);
+  doc.setTextColor(44, 62, 80);
+  doc.text("Board Approvals", M, y);
+  y += 18;
+  doc.setFontSize(10);
+  const approvals = bill.approvals ?? [];
+  if (approvals.length) {
+    for (const a of approvals) {
+      const mark = a.status === "approved" ? "[Approved]"
+        : a.status === "denied" || a.status === "rejected" ? "[Denied]" : "[Pending]";
+      doc.setFont("helvetica", "normal");
+      doc.setTextColor(44, 62, 80);
+      doc.text(`${mark}  ${a.name}`, M, y);
+      y += 16;
+    }
+  } else {
+    doc.setFont("helvetica", "italic");
+    doc.setTextColor(120, 120, 120);
+    doc.text("No approvers assigned.", M, y);
+  }
+
+  const slug = (bill.vendor || "bill").replace(/[^a-z0-9]+/gi, "-").toLowerCase().replace(/^-|-$/g, "");
+  doc.save(`bill-summary-${slug}-${(bill.billDate || "").slice(0, 10) || "draft"}.pdf`);
+}