Bill approvals: admins-only mark-paid + DB guard

Restrict marking a bill paid to admins only, per requirement.
- BillDetailPage: gate Mark Paid / Mark Unpaid on useAuth().isAdmin
  (was only hidden in board view).
- BillApprovalsPage: gate Print Checks (which sets bills to paid) on isAdmin.
- Migration: BEFORE INSERT/UPDATE trigger enforce_admin_marks_bill_paid()
  rejects the transition into 'paid' for authenticated non-admins. Service-role
  / system contexts (auth.uid() null: buildium-sync, accounting triggers,
  autopay) remain allowed. Verified: admin allowed, non-admin blocked (23514).

Note: the approver column showing "None" in production is a stale-deploy
issue — the DB column was renamed vendor_name->approver_name (Jun 4) but
prod still ran code querying vendor_name. Deploying current main resolves it.

Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>

src/pages/BillApprovalsPage.tsx

@@ -2,6 +2,7 @@ import { useState, useEffect, useRef, useCallback } from "react";
 import { useNavigate } from "react-router-dom";
 import { supabase } from "@/integrations/supabase/client";
 import { useToast } from "@/hooks/use-toast";
+import { useAuth } from "@/contexts/AuthContext";
 import { UserCheck, Plus, Search, Eye, Upload, X, ArrowUpDown, Edit, Trash2, MoreHorizontal, AlertTriangle, Loader2, Bell, Printer, Sparkles, Download } from "lucide-react";
 import { downloadChecksPdf, type CheckData } from "@/utils/checkPdfGenerator";
 import { Alert, AlertDescription } from "@/components/ui/alert";
@@ -34,6 +35,7 @@ type SortDir = "asc" | "desc";
 
 export default function BillApprovalsPage({ boardAssociationIds }: { boardAssociationIds?: string[] } = {}) {
   const { toast } = useToast();
+  const { isAdmin } = useAuth();
   const isBoardView = !!boardAssociationIds?.length;
   const navigate = useNavigate();
   const [bills, setBills] = useState<any[]>([]);
@@ -911,16 +913,18 @@ export default function BillApprovalsPage({ boardAssociationIds }: { boardAssoci
             <Button onClick={openNotifyBoard} variant="outline" size="sm" className="gap-2">
               <Bell className="w-4 h-4" /> Notify Board
             </Button>
-            <Button
+            {isAdmin && (
-              onClick={openPrintDialog}
+              <Button
-              disabled={selectedBillIds.size === 0 || printing}
+                onClick={openPrintDialog}
-              variant="outline"
+                disabled={selectedBillIds.size === 0 || printing}
-              size="sm"
+                variant="outline"
-              className="gap-2"
+                size="sm"
-            >
+                className="gap-2"
-              {printing ? <Loader2 className="w-4 h-4 animate-spin" /> : <Printer className="w-4 h-4" />}
+              >
-              Print Checks ({selectedBillIds.size})
+                {printing ? <Loader2 className="w-4 h-4 animate-spin" /> : <Printer className="w-4 h-4" />}
-            </Button>
+                Print Checks ({selectedBillIds.size})
+              </Button>
+            )}
             <Button variant="outline" className="gap-2" onClick={() => setBuildiumOpen(true)}>
               <Download className="h-4 w-4" /> Import from Buildium
             </Button>

src/pages/BillDetailPage.tsx

@@ -2,6 +2,7 @@ import { useState, useEffect, useCallback } from "react";
 import { useParams, useNavigate } from "react-router-dom";
 import { supabase } from "@/integrations/supabase/client";
 import { useToast } from "@/hooks/use-toast";
+import { useAuth } from "@/contexts/AuthContext";
 import {
   ArrowLeft, Building2, CreditCard, Calendar, DollarSign,
   FileText, Download, ChevronLeft, ChevronRight, Send, Save, Plus,
@@ -31,6 +32,7 @@ export default function BillDetailPage({ boardAssociationIds }: { boardAssociati
   const { id } = useParams<{ id: string }>();
   const navigate = useNavigate();
   const { toast } = useToast();
+  const { isAdmin } = useAuth();
 
   const [bill, setBill] = useState<any>(null);
   const [approvals, setApprovals] = useState<any[]>([]);
@@ -355,12 +357,12 @@ export default function BillDetailPage({ boardAssociationIds }: { boardAssociati
                 <CheckCircle className="h-4 w-4" /> Request Approval
               </Button>
             )}
-            {(bill.status === "pending" || bill.status === "approved") && (
+            {isAdmin && (bill.status === "pending" || bill.status === "approved") && (
               <Button onClick={() => updateBillStatus("paid")} className="gap-2">
                 <CheckCircle className="h-4 w-4" /> Mark Paid
               </Button>
             )}
-            {bill.status === "paid" && (
+            {isAdmin && bill.status === "paid" && (
               <Button variant="outline" onClick={() => updateBillStatus("approved")} className="gap-2">
                 <XCircle className="h-4 w-4" /> Mark Unpaid
               </Button>

supabase/migrations/20260607160000_only_admins_mark_bills_paid.sql

@@ -0,0 +1,34 @@
+-- Restrict the "paid" transition on bills to administrators only.
+--
+-- Background: bills RLS lets admin, manager, association_management, and
+-- accounting staff update bills, so any of them could mark a bill paid. Per
+-- requirement, only admins may do that. This trigger enforces it at the data
+-- layer regardless of how the write arrives (UI, API, direct SQL).
+--
+-- System/automation contexts (buildium-sync, accounting triggers, autopay)
+-- run with the service role, where auth.uid() is NULL — those remain allowed
+-- so imports and back-syncs continue to work.
+
+create or replace function public.enforce_admin_marks_bill_paid()
+returns trigger
+language plpgsql
+security definer
+set search_path to 'public'
+as $$
+begin
+  if NEW.status = 'paid'
+     and (TG_OP = 'INSERT' or OLD.status is distinct from 'paid') then
+    if auth.uid() is not null
+       and not public.has_role(auth.uid(), 'admin'::app_role) then
+      raise exception 'Only administrators can mark a bill as paid'
+        using errcode = 'check_violation';
+    end if;
+  end if;
+  return NEW;
+end;
+$$;
+
+drop trigger if exists trg_bills_admin_paid_guard on public.bills;
+create trigger trg_bills_admin_paid_guard
+  before insert or update on public.bills
+  for each row execute function public.enforce_admin_marks_bill_paid();