Root cause: accounting.transactions (deposits, transfers, bank payments) never
posted to the GL, and the GL's cash came only from synthesized legs that
hard-coded Undeposited Funds. So the balance sheet ignored transfers (#1) and
showed directly-deposited funds as Undeposited (#2), with banks going negative.
- Post the bank register to the GL: customer receipt -> Dr bank/Cr A/R, vendor
payment -> Dr A/P/Cr bank, categorized -> Dr/Cr bank+COA, transfer -> Dr dest/
Cr source, deposit -> Dr bank/Cr Undeposited; payments_received -> Undeposited.
Retire the synthesized invoice/bill cash legs (acmacc_invpay/billpay) so cash is
sourced once, from the register. Triggers on transactions/deposits keep it live.
- Fix gl_managed: make it an explicit accounting.companies.gl_auto_post flag
instead of inferring from null-source journal entries (a single manual journal
entry had silently disabled all automation for Ashley Manor).
Verified (Ashley Manor): transfer reflected (Cogent +47,127 vs prior -3,521),
deposits land in BOA (Undeposited cleared), R1=0, R7=0, no negative banks.
Imported companies (Bridgewater/Bent Oak) untouched; their residuals stay
surfaced in the Reconciliation report.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
Per the Financial Reports Master Spec:
- §1.5 A/R fix: invoice settlements now post to the GL (Dr Undeposited / Cr A/R
from invoice.paid_amount); payments are the cash sub-ledger only and no longer
separately credit A/R (avoids double-count). A/R control = open balance, so
recon R7 passes for managed companies (Ashley Manor 39,248 -> 0). Bills already
settled (R8 ok). Migration applied + backfilled managed companies.
- §9/§10: add a "Reconciliation Checks" report that surfaces R1/R2/R7/R8
residuals (never plugged) so imbalances are visible — e.g. Bridgewater's
imported GL is unbalanced (R1) and its sub-ledgers don't tie (R7/R8).
Imported companies (Bridgewater/Bent Oak) left untouched per decision; their
residuals now surface in the Reconciliation report.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
Add a "Allow document & bid/quote uploads" toggle on board member profiles
(board_members.can_upload). When enabled, that board member can upload
association documents and create/manage bids & quotes for their association(s);
otherwise the board portal stays read-only for them.
- Migration (prod): board_members.can_upload column; tighten the documents
insert + storage 'files' upload policies to require can_upload; add a
bids_quotes board policy gated on can_upload.
- BoardMembersPage: permission switch (load/save).
- BoardAssociationContext: expose canUpload for the selected association.
- DocumentsPage: board upload gated by the flag (was always-on for board).
- BidsQuotesPage: permitted board members can add/manage bids (was hidden);
board inserts target the board's association.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
- Opening balances now post a single "Opening Balances" journal entry to the GL
(migration applied to prod), scoped to managed companies (imported-GL
associations already carry theirs). Triggers on opening_balances /
opening_balances_setup keep it in sync; Ashley Manor backfilled.
- Balance Sheet: read balances from the GL only (drop the separate opening add,
which also double-counted imported companies).
- Trial Balance: compute balances from journal_entry_lines as of the report date
(was accounts.balance).
- General Ledger report: read from journal_entry_lines (was transactions); opening
rolls in from the GL.
All four reports now share one source. Verified Ashley Manor TB balances
(debits = credits = $90,073.23) with opening cash (BOA +$47,304.31) flowing through.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
The P&L and Balance Sheet are GL-driven, but invoices/payments/bills never
posted to journal_entries (the referenced syncBillsInvoicesToLedger was never
built), so accounts with no GL activity showed $0 and were hidden.
Adds an idempotent GL posting engine (migration applied to prod), scoped to
companies whose GL is "managed" (no imported/foreign journal entries) to avoid
double-counting Bridgewater/Bent Oak:
- invoice -> Dr Accounts Receivable / Cr income (keyword-mapped, default Assessment Fees)
- payment -> Dr Undeposited Funds / Cr Accounts Receivable
- bill -> Dr expense (bill_items) / Cr Accounts Payable (+ paid leg to bank)
Auto-creates AR (1100) / AP (2000) where missing. AFTER triggers on
invoices/payments_received/bills keep the GL in sync; existing docs backfilled.
Verified debits=credits and the balance-sheet invariant holds.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
Migration applied to prod: approved/paid public.bills mirror into
accounting.bills (Payables) with find-or-create vendor + line item
(external_source='acmacc_bill'/'acmacc_vendor'). When an accounting bill is
marked paid (paid_amount>=total), the linked public.bills is set status=paid
(+paid_date, amount_paid) and its bill_approvals marked paid. Loop-guarded
with is-distinct-from. Backfilled 370 bills/45 vendors; totals reconcile.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
Adds DB triggers + backfill so accounting.customers is driven by the
public units/owners roster: one customer per unit, all owners combined,
Units/Owners as source of truth for contact fields. Balances and ledger
links (invoices, payments_received, transactions, work_orders, estimates)
are always preserved. Scoped to associations with an accounting company.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
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