Buildium often records vendor payments as direct checks (Dr Expense/Cr Bank)
with no bill. For import-mode companies post_bill_gl no-ops, so a bill is a
record only. New fn accounting.autocreate_nobill_vendor_bills() creates a paid
record-only bill for each such buildium_gl payment (vendor resolved by payee,
idempotent by external_id); buildium-gl-sync calls it per import-mode company
after each pull. No GL impact, no double-count.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
Root cause of 'syncs stop at 5/31': the nightly buildium-gl-sync writes journal
entries (so reports stay current) but never created the matching bank-register
transactions for import-mode companies (gl_auto_post=false). Those registers were
materialized once at import, so the reconciliation/register views froze ~5/31
while the GL kept advancing.
- Add accounting.transactions.journal_entry_line_id (FK + unique index) to link
register rows to their source GL line, making materialization idempotent
- buildium-gl-sync now materializes a register transaction for each bank line it
inserts, for import-mode companies only (bank debit -> deposit/credit,
bank credit -> withdrawal/debit; category/coa from the single offset account),
upserting on journal_entry_line_id so re-runs never double-insert
- One-time backfill (run against prod) filled the existing gap: 231 register
rows across Bridgewater/Casuarina/Village Grove/Bent Oak, skipping 3 near-miss
rows that share a day with an existing register row (incl. a Casuarina transfer)
for manual review
gl_managed companies are unaffected — their register drives the GL via
post_transaction_gl, not the other way around.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
/v1/glaccounts omits some inactive accounts (e.g. prior-management bank
accounts) whose ledgers still hold one side of historical transactions,
making checks/deposits come back unbalanced on backfills (found during the
Casuarina Club GL import).
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
- public.bills.line_items + line-aware accounting mirror (one bill_item per
Buildium line with its mapped platform account)
- buildium-sync bills: strict per-line resolution through
buildium_gl_account_links (unmapped -> bill held + flagged); pulls
/bills/{id}/payments (check#, bank, date) and /bankaccounts/{id}/checks
(one-off checks become paid bill+payment pairs)
- import-mode companies get direct JEs (buildium_bill Dr expense/Cr AP,
buildium_billpay Dr AP/Cr mapped bank) + cleared register rows; sets
buildium_gl.exclude_ap so the nightly GL pull skips Bill/Bill Payment/Check
- buildium-gl-sync: exclude_ap transaction-type filter; preserve buildium_gl
config keys when advancing the watermark
- Settings: Pull Bills & Expenses card with held/unmapped reporting
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
- Add missing indexes on journal_entry_lines (journal_entry_id, account_id)
and journal_entries (company_id, date): Bridgewater's ledger query took
7.5s, blew the 8s statement timeout, and rendered the JE/GL pages empty
- Paginate JE/GL page fetches past the 1000-row PostgREST cap (shared
fetchJournalEntries helper) and surface query errors instead of
swallowing them into an empty list
- New buildium-gl-sync edge function (scheduled nightly via pg_cron):
incrementally pulls new Buildium GL activity into accounting journal
entries via GET /v1/generalledger, reconstructing double-entry JEs by
grouping per-account entries by transaction id; watermark + 14-day
overlap window, dedupe on (company_id, external_source, external_id),
account mapping by external_id/code/name with auto-create for new
Buildium accounts
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
admin