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d82466f826
- Add Sales Receipts page (dashboard/accounting/sales-receipts): records a cash sale (name, address, income account, price, qty) — deposits and books income in one step via a transaction. New accounting.sales_receipts table. - Sync chart of accounts to the accounting dashboard: mirror accounting.accounts into public.chart_of_accounts for platform associations (one-way, same id) so Bill Approvals and every COA consumer use the dashboard's accounts. Legacy rows hidden; Bill Approvals made system-aware. - Vendor-expense recognition: a vendor payment with no bill now books the expense directly (Dr Expense / Cr Bank) on the payment date instead of going to A/P; payments against open bills still clear A/P (applied FIFO). Backfill reclassifies unbilled payments stuck in A/P. Expense Summary report made GL-driven so it follows the same rule. Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
348 lines
15 KiB
TypeScript
348 lines
15 KiB
TypeScript
import { useQuery, useQueryClient } from "@tanstack/react-query";
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import { useMemo, useState } from "react";
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import { accounting } from "@/lib/accountingClient";
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import { useCompanyId } from "./lib/useCompanyId";
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import { Button } from "@/components/ui/button";
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import { Input } from "@/components/ui/input";
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import { Label } from "@/components/ui/label";
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import { Textarea } from "@/components/ui/textarea";
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import { Card, CardContent } from "@/components/ui/card";
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import { Dialog, DialogContent, DialogHeader, DialogTitle, DialogTrigger, DialogFooter } from "@/components/ui/dialog";
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import { Select, SelectContent, SelectItem, SelectTrigger, SelectValue } from "@/components/ui/select";
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import { Plus, Search, Trash2, Receipt, Loader2 } from "lucide-react";
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import { toast } from "sonner";
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import { money, fmtDate } from "./lib/format";
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import { EmptyState } from "./components/EmptyState";
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import { ensureUndepositedFunds } from "./lib/undeposited";
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const generateNumber = () => `SR-${Date.now().toString().slice(-6)}`;
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const today = () => new Date().toLocaleDateString("en-CA", { timeZone: "America/New_York" });
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export default function AccountingSalesReceiptsPage() {
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const { companyId, loading: companyLoading, error: companyError, associationId } = useCompanyId();
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const cid = companyId ?? "";
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const cur = "USD";
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const qc = useQueryClient();
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const [open, setOpen] = useState(false);
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const [search, setSearch] = useState("");
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const [saving, setSaving] = useState(false);
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// Form state
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const [number, setNumber] = useState(generateNumber());
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const [date, setDate] = useState(today());
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const [customerName, setCustomerName] = useState("");
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const [customerAddress, setCustomerAddress] = useState("");
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const [incomeAccountId, setIncomeAccountId] = useState("");
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const [depositAccountId, setDepositAccountId] = useState("");
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const [quantity, setQuantity] = useState(1);
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const [rate, setRate] = useState(0);
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const [memo, setMemo] = useState("");
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const total = useMemo(() => +(Number(quantity) * Number(rate)).toFixed(2), [quantity, rate]);
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const { data: receipts = [], isLoading } = useQuery({
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queryKey: ["sales-receipts", cid],
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enabled: !!cid,
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queryFn: async () => {
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const { data } = await accounting
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.from("sales_receipts")
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.select("*, income_account:accounts!sales_receipts_income_account_id_fkey(name,code), deposit_account:accounts!sales_receipts_deposit_account_id_fkey(name,code)")
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.eq("company_id", cid)
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.order("receipt_date", { ascending: false })
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.order("created_at", { ascending: false });
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return data ?? [];
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},
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});
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const { data: incomeAccounts = [] } = useQuery({
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queryKey: ["income-accounts", cid],
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enabled: !!cid,
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queryFn: async () =>
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(await accounting.from("accounts").select("id,name,code").eq("company_id", cid).eq("type", "income").order("code")).data ?? [],
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});
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const { data: depositAccounts = [] } = useQuery({
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queryKey: ["deposit-accounts", cid],
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enabled: !!cid,
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queryFn: async () => {
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const { data } = await accounting
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.from("accounts")
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.select("id,name,code,is_system")
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.eq("company_id", cid)
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.or("is_bank.eq.true,name.eq.Undeposited Funds")
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.order("code");
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return data ?? [];
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},
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});
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const reset = () => {
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setNumber(generateNumber());
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setDate(today());
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setCustomerName("");
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setCustomerAddress("");
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setIncomeAccountId("");
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setDepositAccountId("");
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setQuantity(1);
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setRate(0);
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setMemo("");
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};
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const openDialog = async () => {
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reset();
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// Make sure there's somewhere to deposit to.
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await ensureUndepositedFunds(cid);
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qc.invalidateQueries({ queryKey: ["deposit-accounts", cid] });
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setOpen(true);
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};
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const save = async () => {
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if (!number.trim()) return toast.error("Receipt number is required");
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if (!incomeAccountId) return toast.error("Select an income account");
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if (!depositAccountId) return toast.error("Select a deposit account");
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if (total <= 0) return toast.error("Amount must be greater than 0");
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setSaving(true);
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try {
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const incomeName = (incomeAccounts as any[]).find((a) => a.id === incomeAccountId)?.name ?? "Sale";
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const desc = `Sales Receipt ${number}${customerName ? " · " + customerName : ""} · ${incomeName}`;
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// 1. Record the receipt document
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const { data: sr, error: srErr } = await accounting
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.from("sales_receipts")
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.insert({
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company_id: cid,
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number,
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receipt_date: date,
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customer_name: customerName || null,
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customer_address: customerAddress || null,
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income_account_id: incomeAccountId,
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deposit_account_id: depositAccountId,
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quantity,
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rate,
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total,
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memo: memo || null,
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})
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.select("id")
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.single();
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if (srErr || !sr) throw new Error(srErr?.message ?? "Failed to save sales receipt");
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// 2. Post the money in: debit deposit account, credit income account.
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// The transaction triggers handle GL posting + account balances.
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const { data: txn, error: txnErr } = await accounting
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.from("transactions")
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.insert({
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company_id: cid,
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account_id: depositAccountId,
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coa_account_id: incomeAccountId,
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date,
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type: "credit",
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amount: total,
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description: desc,
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category: "Sales Receipt",
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reference: number,
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})
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.select("id")
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.single();
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if (txnErr || !txn) {
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// Roll back the orphaned document so we don't leave a receipt with no GL impact.
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await accounting.from("sales_receipts").delete().eq("id", sr.id);
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throw new Error(txnErr?.message ?? "Failed to post sales receipt");
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}
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await accounting.from("sales_receipts").update({ transaction_id: txn.id }).eq("id", sr.id);
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toast.success("Sales receipt recorded");
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setOpen(false);
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reset();
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qc.invalidateQueries({ queryKey: ["sales-receipts", cid] });
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qc.invalidateQueries({ queryKey: ["accounts", cid] });
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qc.invalidateQueries({ queryKey: ["transactions", cid] });
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} catch (e: any) {
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toast.error(e?.message ?? "Failed");
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} finally {
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setSaving(false);
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}
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};
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const remove = async (r: any) => {
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if (!confirm(`Delete sales receipt ${r.number}? This also reverses its accounting entry.`)) return;
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// Delete the transaction first so its GL + balances are reversed by triggers.
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if (r.transaction_id) {
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const { error } = await accounting.from("transactions").delete().eq("id", r.transaction_id);
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if (error) return toast.error(error.message);
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}
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const { error } = await accounting.from("sales_receipts").delete().eq("id", r.id);
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if (error) return toast.error(error.message);
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toast.success("Sales receipt deleted");
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qc.invalidateQueries({ queryKey: ["sales-receipts", cid] });
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qc.invalidateQueries({ queryKey: ["accounts", cid] });
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qc.invalidateQueries({ queryKey: ["transactions", cid] });
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};
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const filtered = useMemo(() => {
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const q = search.trim().toLowerCase();
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if (!q) return receipts as any[];
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return (receipts as any[]).filter((r) =>
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`${r.number} ${r.customer_name ?? ""} ${r.income_account?.name ?? ""}`.toLowerCase().includes(q)
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);
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}, [receipts, search]);
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if (!associationId) return <p className="text-sm text-muted-foreground">Select an association.</p>;
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if (companyLoading) return <div className="flex justify-center py-12"><Loader2 className="h-6 w-6 animate-spin text-muted-foreground" /></div>;
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if (companyError || !companyId) return <p className="text-sm text-muted-foreground text-center py-12">{companyError || "Accounting setup is not ready."}</p>;
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return (
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<div className="space-y-6">
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<div className="flex flex-wrap items-center justify-between gap-3">
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<div>
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<h1 className="text-2xl font-semibold tracking-tight">Sales Receipts</h1>
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<p className="text-sm text-muted-foreground">{filtered.length} of {(receipts as any[]).length}</p>
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</div>
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<Dialog open={open} onOpenChange={(v) => { if (!v) { setOpen(false); reset(); } }}>
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<DialogTrigger asChild>
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<Button className="bg-emerald-600 hover:bg-emerald-700 text-white" onClick={openDialog}>
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<Plus className="mr-1 h-4 w-4" /> New Sales Receipt
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</Button>
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</DialogTrigger>
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<DialogContent className="max-w-2xl">
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<DialogHeader><DialogTitle>New Sales Receipt</DialogTitle></DialogHeader>
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<div className="space-y-4">
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<div className="grid grid-cols-2 gap-4">
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<div>
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<Label>Name</Label>
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<Input value={customerName} maxLength={160} placeholder="Customer name"
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onChange={(e) => setCustomerName(e.target.value)} />
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</div>
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<div>
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<Label>Receipt #</Label>
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<Input value={number} onChange={(e) => setNumber(e.target.value)} />
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</div>
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<div className="col-span-2">
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<Label>Address</Label>
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<Textarea rows={2} maxLength={400} value={customerAddress} placeholder="Street, city, state, zip"
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onChange={(e) => setCustomerAddress(e.target.value)} />
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</div>
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<div>
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<Label>Date</Label>
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<Input type="date" value={date} onChange={(e) => setDate(e.target.value)} />
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</div>
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<div>
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<Label>Deposit to</Label>
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<Select value={depositAccountId} onValueChange={setDepositAccountId}>
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<SelectTrigger><SelectValue placeholder="Select account" /></SelectTrigger>
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<SelectContent>
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{(depositAccounts as any[]).map((a) => (
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<SelectItem key={a.id} value={a.id}>
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{a.code ? `${a.code} · ` : ""}{a.name}{a.is_system ? " (holding)" : ""}
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</SelectItem>
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))}
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</SelectContent>
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</Select>
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</div>
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<div className="col-span-2">
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<Label>Account</Label>
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<Select value={incomeAccountId} onValueChange={setIncomeAccountId}>
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<SelectTrigger><SelectValue placeholder="Select income account" /></SelectTrigger>
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<SelectContent>
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{(incomeAccounts as any[]).map((a) => (
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<SelectItem key={a.id} value={a.id}>
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{a.code ? `${a.code} · ` : ""}{a.name}
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</SelectItem>
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))}
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</SelectContent>
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</Select>
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</div>
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<div>
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<Label>Price</Label>
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<Input type="number" min={0} step="0.01" value={rate}
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onChange={(e) => setRate(Number(e.target.value))} />
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</div>
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<div>
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<Label>Quantity</Label>
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<Input type="number" min={0} step="0.01" value={quantity}
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onChange={(e) => setQuantity(Number(e.target.value))} />
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</div>
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<div className="col-span-2">
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<Label>Memo</Label>
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<Textarea rows={2} maxLength={400} value={memo}
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onChange={(e) => setMemo(e.target.value)} placeholder="Optional" />
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</div>
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</div>
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<div className="flex items-center justify-between rounded-lg border border-border bg-muted/30 px-4 py-3 text-base">
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<span className="font-semibold">Total</span>
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<span className="font-semibold tabular-nums">{money(total, cur)}</span>
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</div>
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</div>
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<DialogFooter>
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<Button variant="outline" onClick={() => { setOpen(false); reset(); }}>Cancel</Button>
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<Button onClick={save} disabled={saving}>{saving ? "Saving…" : "Save sales receipt"}</Button>
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</DialogFooter>
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</DialogContent>
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</Dialog>
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</div>
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<Card className="border-border/60 shadow-sm">
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<CardContent className="p-4">
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<div className="relative min-w-[220px] max-w-sm">
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<Search className="pointer-events-none absolute left-3 top-1/2 h-4 w-4 -translate-y-1/2 text-muted-foreground" />
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<Input placeholder="Search receipt #, name or account…" className="h-9 pl-9"
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value={search} onChange={(e) => setSearch(e.target.value)} />
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</div>
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</CardContent>
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</Card>
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<Card className="border-border/60 shadow-sm">
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<CardContent className="p-0">
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<div className="overflow-x-auto">
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<table className="w-full text-sm">
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<thead className="bg-muted/40 text-xs uppercase tracking-wider text-muted-foreground">
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<tr>
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<th className="px-6 py-3 text-left font-medium">Receipt #</th>
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<th className="px-6 py-3 text-left font-medium">Date</th>
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<th className="px-6 py-3 text-left font-medium">Name</th>
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<th className="px-6 py-3 text-left font-medium">Account</th>
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<th className="px-6 py-3 text-right font-medium">Qty</th>
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<th className="px-6 py-3 text-right font-medium">Price</th>
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<th className="px-6 py-3 text-right font-medium">Total</th>
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<th className="w-10" />
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</tr>
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</thead>
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<tbody className="divide-y divide-border/60">
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{isLoading && Array.from({ length: 5 }).map((_, r) => (
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<tr key={`sk-${r}`}>
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{Array.from({ length: 8 }).map((_, c) => (
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<td key={c} className="px-6 py-3"><div className="h-4 rounded bg-muted animate-pulse" style={{ width: `${40 + ((r * 13 + c * 17) % 50)}%` }} /></td>
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))}
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</tr>
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))}
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{!isLoading && filtered.map((r: any) => (
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<tr key={r.id}>
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<td className="px-6 py-3 font-medium">{r.number}</td>
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<td className="px-6 py-3 text-muted-foreground">{fmtDate(r.receipt_date)}</td>
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<td className="px-6 py-3">{r.customer_name ?? "—"}</td>
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<td className="px-6 py-3">{r.income_account?.name ?? "—"}</td>
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<td className="px-6 py-3 text-right tabular-nums">{Number(r.quantity)}</td>
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<td className="px-6 py-3 text-right tabular-nums">{money(r.rate, cur)}</td>
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<td className="px-6 py-3 text-right font-semibold tabular-nums">{money(r.total, cur)}</td>
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<td className="px-2 py-3 text-right">
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<Button variant="ghost" size="icon" className="h-8 w-8 text-destructive hover:text-destructive" onClick={() => remove(r)}>
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<Trash2 className="h-4 w-4" />
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</Button>
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</td>
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</tr>
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))}
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{!isLoading && filtered.length === 0 && (
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<tr><td colSpan={8} className="p-0">
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<EmptyState icon={Receipt} title="No sales receipts yet" description="Record a cash sale — money is deposited and income is booked in one step." />
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</td></tr>
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)}
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</tbody>
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</table>
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</div>
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</CardContent>
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</Card>
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</div>
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);
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}
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