Files
acmcc/src/pages/accounting/AccountingSalesReceiptsPage.tsx
T
admin d82466f826 Accounting: Sales Receipts, COA sync to dashboard, vendor-expense recognition
- Add Sales Receipts page (dashboard/accounting/sales-receipts): records a
  cash sale (name, address, income account, price, qty) — deposits and books
  income in one step via a transaction. New accounting.sales_receipts table.
- Sync chart of accounts to the accounting dashboard: mirror accounting.accounts
  into public.chart_of_accounts for platform associations (one-way, same id) so
  Bill Approvals and every COA consumer use the dashboard's accounts. Legacy
  rows hidden; Bill Approvals made system-aware.
- Vendor-expense recognition: a vendor payment with no bill now books the
  expense directly (Dr Expense / Cr Bank) on the payment date instead of going
  to A/P; payments against open bills still clear A/P (applied FIFO). Backfill
  reclassifies unbilled payments stuck in A/P. Expense Summary report made
  GL-driven so it follows the same rule.

Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
2026-06-04 10:01:18 -04:00

348 lines
15 KiB
TypeScript

import { useQuery, useQueryClient } from "@tanstack/react-query";
import { useMemo, useState } from "react";
import { accounting } from "@/lib/accountingClient";
import { useCompanyId } from "./lib/useCompanyId";
import { Button } from "@/components/ui/button";
import { Input } from "@/components/ui/input";
import { Label } from "@/components/ui/label";
import { Textarea } from "@/components/ui/textarea";
import { Card, CardContent } from "@/components/ui/card";
import { Dialog, DialogContent, DialogHeader, DialogTitle, DialogTrigger, DialogFooter } from "@/components/ui/dialog";
import { Select, SelectContent, SelectItem, SelectTrigger, SelectValue } from "@/components/ui/select";
import { Plus, Search, Trash2, Receipt, Loader2 } from "lucide-react";
import { toast } from "sonner";
import { money, fmtDate } from "./lib/format";
import { EmptyState } from "./components/EmptyState";
import { ensureUndepositedFunds } from "./lib/undeposited";
const generateNumber = () => `SR-${Date.now().toString().slice(-6)}`;
const today = () => new Date().toLocaleDateString("en-CA", { timeZone: "America/New_York" });
export default function AccountingSalesReceiptsPage() {
const { companyId, loading: companyLoading, error: companyError, associationId } = useCompanyId();
const cid = companyId ?? "";
const cur = "USD";
const qc = useQueryClient();
const [open, setOpen] = useState(false);
const [search, setSearch] = useState("");
const [saving, setSaving] = useState(false);
// Form state
const [number, setNumber] = useState(generateNumber());
const [date, setDate] = useState(today());
const [customerName, setCustomerName] = useState("");
const [customerAddress, setCustomerAddress] = useState("");
const [incomeAccountId, setIncomeAccountId] = useState("");
const [depositAccountId, setDepositAccountId] = useState("");
const [quantity, setQuantity] = useState(1);
const [rate, setRate] = useState(0);
const [memo, setMemo] = useState("");
const total = useMemo(() => +(Number(quantity) * Number(rate)).toFixed(2), [quantity, rate]);
const { data: receipts = [], isLoading } = useQuery({
queryKey: ["sales-receipts", cid],
enabled: !!cid,
queryFn: async () => {
const { data } = await accounting
.from("sales_receipts")
.select("*, income_account:accounts!sales_receipts_income_account_id_fkey(name,code), deposit_account:accounts!sales_receipts_deposit_account_id_fkey(name,code)")
.eq("company_id", cid)
.order("receipt_date", { ascending: false })
.order("created_at", { ascending: false });
return data ?? [];
},
});
const { data: incomeAccounts = [] } = useQuery({
queryKey: ["income-accounts", cid],
enabled: !!cid,
queryFn: async () =>
(await accounting.from("accounts").select("id,name,code").eq("company_id", cid).eq("type", "income").order("code")).data ?? [],
});
const { data: depositAccounts = [] } = useQuery({
queryKey: ["deposit-accounts", cid],
enabled: !!cid,
queryFn: async () => {
const { data } = await accounting
.from("accounts")
.select("id,name,code,is_system")
.eq("company_id", cid)
.or("is_bank.eq.true,name.eq.Undeposited Funds")
.order("code");
return data ?? [];
},
});
const reset = () => {
setNumber(generateNumber());
setDate(today());
setCustomerName("");
setCustomerAddress("");
setIncomeAccountId("");
setDepositAccountId("");
setQuantity(1);
setRate(0);
setMemo("");
};
const openDialog = async () => {
reset();
// Make sure there's somewhere to deposit to.
await ensureUndepositedFunds(cid);
qc.invalidateQueries({ queryKey: ["deposit-accounts", cid] });
setOpen(true);
};
const save = async () => {
if (!number.trim()) return toast.error("Receipt number is required");
if (!incomeAccountId) return toast.error("Select an income account");
if (!depositAccountId) return toast.error("Select a deposit account");
if (total <= 0) return toast.error("Amount must be greater than 0");
setSaving(true);
try {
const incomeName = (incomeAccounts as any[]).find((a) => a.id === incomeAccountId)?.name ?? "Sale";
const desc = `Sales Receipt ${number}${customerName ? " · " + customerName : ""} · ${incomeName}`;
// 1. Record the receipt document
const { data: sr, error: srErr } = await accounting
.from("sales_receipts")
.insert({
company_id: cid,
number,
receipt_date: date,
customer_name: customerName || null,
customer_address: customerAddress || null,
income_account_id: incomeAccountId,
deposit_account_id: depositAccountId,
quantity,
rate,
total,
memo: memo || null,
})
.select("id")
.single();
if (srErr || !sr) throw new Error(srErr?.message ?? "Failed to save sales receipt");
// 2. Post the money in: debit deposit account, credit income account.
// The transaction triggers handle GL posting + account balances.
const { data: txn, error: txnErr } = await accounting
.from("transactions")
.insert({
company_id: cid,
account_id: depositAccountId,
coa_account_id: incomeAccountId,
date,
type: "credit",
amount: total,
description: desc,
category: "Sales Receipt",
reference: number,
})
.select("id")
.single();
if (txnErr || !txn) {
// Roll back the orphaned document so we don't leave a receipt with no GL impact.
await accounting.from("sales_receipts").delete().eq("id", sr.id);
throw new Error(txnErr?.message ?? "Failed to post sales receipt");
}
await accounting.from("sales_receipts").update({ transaction_id: txn.id }).eq("id", sr.id);
toast.success("Sales receipt recorded");
setOpen(false);
reset();
qc.invalidateQueries({ queryKey: ["sales-receipts", cid] });
qc.invalidateQueries({ queryKey: ["accounts", cid] });
qc.invalidateQueries({ queryKey: ["transactions", cid] });
} catch (e: any) {
toast.error(e?.message ?? "Failed");
} finally {
setSaving(false);
}
};
const remove = async (r: any) => {
if (!confirm(`Delete sales receipt ${r.number}? This also reverses its accounting entry.`)) return;
// Delete the transaction first so its GL + balances are reversed by triggers.
if (r.transaction_id) {
const { error } = await accounting.from("transactions").delete().eq("id", r.transaction_id);
if (error) return toast.error(error.message);
}
const { error } = await accounting.from("sales_receipts").delete().eq("id", r.id);
if (error) return toast.error(error.message);
toast.success("Sales receipt deleted");
qc.invalidateQueries({ queryKey: ["sales-receipts", cid] });
qc.invalidateQueries({ queryKey: ["accounts", cid] });
qc.invalidateQueries({ queryKey: ["transactions", cid] });
};
const filtered = useMemo(() => {
const q = search.trim().toLowerCase();
if (!q) return receipts as any[];
return (receipts as any[]).filter((r) =>
`${r.number} ${r.customer_name ?? ""} ${r.income_account?.name ?? ""}`.toLowerCase().includes(q)
);
}, [receipts, search]);
if (!associationId) return <p className="text-sm text-muted-foreground">Select an association.</p>;
if (companyLoading) return <div className="flex justify-center py-12"><Loader2 className="h-6 w-6 animate-spin text-muted-foreground" /></div>;
if (companyError || !companyId) return <p className="text-sm text-muted-foreground text-center py-12">{companyError || "Accounting setup is not ready."}</p>;
return (
<div className="space-y-6">
<div className="flex flex-wrap items-center justify-between gap-3">
<div>
<h1 className="text-2xl font-semibold tracking-tight">Sales Receipts</h1>
<p className="text-sm text-muted-foreground">{filtered.length} of {(receipts as any[]).length}</p>
</div>
<Dialog open={open} onOpenChange={(v) => { if (!v) { setOpen(false); reset(); } }}>
<DialogTrigger asChild>
<Button className="bg-emerald-600 hover:bg-emerald-700 text-white" onClick={openDialog}>
<Plus className="mr-1 h-4 w-4" /> New Sales Receipt
</Button>
</DialogTrigger>
<DialogContent className="max-w-2xl">
<DialogHeader><DialogTitle>New Sales Receipt</DialogTitle></DialogHeader>
<div className="space-y-4">
<div className="grid grid-cols-2 gap-4">
<div>
<Label>Name</Label>
<Input value={customerName} maxLength={160} placeholder="Customer name"
onChange={(e) => setCustomerName(e.target.value)} />
</div>
<div>
<Label>Receipt #</Label>
<Input value={number} onChange={(e) => setNumber(e.target.value)} />
</div>
<div className="col-span-2">
<Label>Address</Label>
<Textarea rows={2} maxLength={400} value={customerAddress} placeholder="Street, city, state, zip"
onChange={(e) => setCustomerAddress(e.target.value)} />
</div>
<div>
<Label>Date</Label>
<Input type="date" value={date} onChange={(e) => setDate(e.target.value)} />
</div>
<div>
<Label>Deposit to</Label>
<Select value={depositAccountId} onValueChange={setDepositAccountId}>
<SelectTrigger><SelectValue placeholder="Select account" /></SelectTrigger>
<SelectContent>
{(depositAccounts as any[]).map((a) => (
<SelectItem key={a.id} value={a.id}>
{a.code ? `${a.code} · ` : ""}{a.name}{a.is_system ? " (holding)" : ""}
</SelectItem>
))}
</SelectContent>
</Select>
</div>
<div className="col-span-2">
<Label>Account</Label>
<Select value={incomeAccountId} onValueChange={setIncomeAccountId}>
<SelectTrigger><SelectValue placeholder="Select income account" /></SelectTrigger>
<SelectContent>
{(incomeAccounts as any[]).map((a) => (
<SelectItem key={a.id} value={a.id}>
{a.code ? `${a.code} · ` : ""}{a.name}
</SelectItem>
))}
</SelectContent>
</Select>
</div>
<div>
<Label>Price</Label>
<Input type="number" min={0} step="0.01" value={rate}
onChange={(e) => setRate(Number(e.target.value))} />
</div>
<div>
<Label>Quantity</Label>
<Input type="number" min={0} step="0.01" value={quantity}
onChange={(e) => setQuantity(Number(e.target.value))} />
</div>
<div className="col-span-2">
<Label>Memo</Label>
<Textarea rows={2} maxLength={400} value={memo}
onChange={(e) => setMemo(e.target.value)} placeholder="Optional" />
</div>
</div>
<div className="flex items-center justify-between rounded-lg border border-border bg-muted/30 px-4 py-3 text-base">
<span className="font-semibold">Total</span>
<span className="font-semibold tabular-nums">{money(total, cur)}</span>
</div>
</div>
<DialogFooter>
<Button variant="outline" onClick={() => { setOpen(false); reset(); }}>Cancel</Button>
<Button onClick={save} disabled={saving}>{saving ? "Saving…" : "Save sales receipt"}</Button>
</DialogFooter>
</DialogContent>
</Dialog>
</div>
<Card className="border-border/60 shadow-sm">
<CardContent className="p-4">
<div className="relative min-w-[220px] max-w-sm">
<Search className="pointer-events-none absolute left-3 top-1/2 h-4 w-4 -translate-y-1/2 text-muted-foreground" />
<Input placeholder="Search receipt #, name or account…" className="h-9 pl-9"
value={search} onChange={(e) => setSearch(e.target.value)} />
</div>
</CardContent>
</Card>
<Card className="border-border/60 shadow-sm">
<CardContent className="p-0">
<div className="overflow-x-auto">
<table className="w-full text-sm">
<thead className="bg-muted/40 text-xs uppercase tracking-wider text-muted-foreground">
<tr>
<th className="px-6 py-3 text-left font-medium">Receipt #</th>
<th className="px-6 py-3 text-left font-medium">Date</th>
<th className="px-6 py-3 text-left font-medium">Name</th>
<th className="px-6 py-3 text-left font-medium">Account</th>
<th className="px-6 py-3 text-right font-medium">Qty</th>
<th className="px-6 py-3 text-right font-medium">Price</th>
<th className="px-6 py-3 text-right font-medium">Total</th>
<th className="w-10" />
</tr>
</thead>
<tbody className="divide-y divide-border/60">
{isLoading && Array.from({ length: 5 }).map((_, r) => (
<tr key={`sk-${r}`}>
{Array.from({ length: 8 }).map((_, c) => (
<td key={c} className="px-6 py-3"><div className="h-4 rounded bg-muted animate-pulse" style={{ width: `${40 + ((r * 13 + c * 17) % 50)}%` }} /></td>
))}
</tr>
))}
{!isLoading && filtered.map((r: any) => (
<tr key={r.id}>
<td className="px-6 py-3 font-medium">{r.number}</td>
<td className="px-6 py-3 text-muted-foreground">{fmtDate(r.receipt_date)}</td>
<td className="px-6 py-3">{r.customer_name ?? "—"}</td>
<td className="px-6 py-3">{r.income_account?.name ?? "—"}</td>
<td className="px-6 py-3 text-right tabular-nums">{Number(r.quantity)}</td>
<td className="px-6 py-3 text-right tabular-nums">{money(r.rate, cur)}</td>
<td className="px-6 py-3 text-right font-semibold tabular-nums">{money(r.total, cur)}</td>
<td className="px-2 py-3 text-right">
<Button variant="ghost" size="icon" className="h-8 w-8 text-destructive hover:text-destructive" onClick={() => remove(r)}>
<Trash2 className="h-4 w-4" />
</Button>
</td>
</tr>
))}
{!isLoading && filtered.length === 0 && (
<tr><td colSpan={8} className="p-0">
<EmptyState icon={Receipt} title="No sales receipts yet" description="Record a cash sale — money is deposited and income is booked in one step." />
</td></tr>
)}
</tbody>
</table>
</div>
</CardContent>
</Card>
</div>
);
}