mirror of
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admin
e302fb91f0
- Remove the Zoho Books integration (edge functions, sync libs, settings, reports/overview, banking links, fees tab, import dialog); preserve fee rules as a standalone FeesTab and the COA accounting_system classification. - Financial Overview/Reports (staff + board) render the Accounting dashboard and reports; board reports mirror the rich Accounting Reports. - New Reserve Fund Schedule report + an is_reserve flag on accounts. - Unify all report exports to a branded format (logo + centered header + footer): shared ReportSheet (on-screen) and reportHeader (PDF). Budget vs Actuals and Bank Reconciliation PDFs now match the reference layout. - Render financial reports inline (no preview pop-up). - Budget Management mirrors Accounting Budgeting (staff-accessible) with SPA navigation; editable bills in the Accounting Bills page. - Negative opening balances flow through to the GL and reports (allow negative input; keep non-zero on save; signed CSV import). - Upload a per-account trial balance via CSV on Opening Balances. - Board members: read-only RLS access to their association's accounting ledger; editable board-members panel on the association page; share vendor contacts with the board (toggle + directory section). Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
465 lines
24 KiB
TypeScript
465 lines
24 KiB
TypeScript
import { useState, useEffect } from "react";
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import { supabase } from "@/integrations/supabase/client";
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import { useToast } from "@/hooks/use-toast";
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import { FileText, Plus, Search, MoreHorizontal, Edit, Trash2, CheckCircle, XCircle, DollarSign, Download, Loader2 } from "lucide-react";
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import RecordImportButton from "@/components/RecordImportButton";
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import QuickAddVendorDialog from "@/components/vendors/QuickAddVendorDialog";
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import { Button } from "@/components/ui/button";
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import { Input } from "@/components/ui/input";
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import { Card, CardContent } from "@/components/ui/card";
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import { Badge } from "@/components/ui/badge";
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import { Dialog, DialogContent, DialogHeader, DialogTitle, DialogFooter } from "@/components/ui/dialog";
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import { Label } from "@/components/ui/label";
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import { Textarea } from "@/components/ui/textarea";
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import { Select, SelectContent, SelectItem, SelectTrigger, SelectValue } from "@/components/ui/select";
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import { Table, TableBody, TableCell, TableHead, TableHeader, TableRow } from "@/components/ui/table";
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import { DropdownMenu, DropdownMenuContent, DropdownMenuItem, DropdownMenuTrigger } from "@/components/ui/dropdown-menu";
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import { Tabs, TabsList, TabsTrigger } from "@/components/ui/tabs";
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const statusColors: Record<string, string> = {
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draft: "bg-muted text-muted-foreground",
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pending_approval: "bg-amber-100 text-amber-700",
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approved: "bg-blue-100 text-blue-700",
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rejected: "bg-red-100 text-red-700",
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paid: "bg-emerald-100 text-emerald-700",
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voided: "bg-gray-100 text-gray-500",
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partial: "bg-purple-100 text-purple-700",
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};
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export default function BillsPage() {
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const { toast } = useToast();
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const [bills, setBills] = useState<any[]>([]);
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const [vendors, setVendors] = useState<any[]>([]);
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const [accounts, setAccounts] = useState<any[]>([]);
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const [associations, setAssociations] = useState<any[]>([]);
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const [loading, setLoading] = useState(true);
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const [search, setSearch] = useState("");
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const [statusFilter, setStatusFilter] = useState("all");
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const [associationFilter, setAssociationFilter] = useState<string>("all");
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const [paidTab, setPaidTab] = useState<"unpaid" | "paid" | "all">("unpaid");
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const [dialogOpen, setDialogOpen] = useState(false);
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const [editing, setEditing] = useState<any>(null);
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const [buildiumOpen, setBuildiumOpen] = useState(false);
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const [buildiumAssoc, setBuildiumAssoc] = useState<string>("all");
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const [buildiumFrom, setBuildiumFrom] = useState<string>("");
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const [buildiumTo, setBuildiumTo] = useState<string>("");
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const [buildiumImporting, setBuildiumImporting] = useState(false);
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const [quickVendorOpen, setQuickVendorOpen] = useState(false);
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const [form, setForm] = useState({
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vendor_id: "", invoice_number: "", bill_date: new Date().toISOString().split("T")[0],
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due_date: "", amount: "", expense_account_id: "", description: "", notes: "", association_id: ""
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});
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const importFromBuildium = async () => {
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setBuildiumImporting(true);
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try {
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const { data, error } = await supabase.functions.invoke("buildium-sync", {
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body: {
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syncType: "bills",
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selectedAssociationIds: buildiumAssoc === "all" ? [] : [buildiumAssoc],
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dateFrom: buildiumFrom || undefined,
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dateTo: buildiumTo || undefined,
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},
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});
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if (error) throw error;
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const r = data?.results?.bills || {};
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toast({
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title: "Buildium import complete",
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description: `Fetched ${r.fetched || 0} • Created ${r.created || 0} • Updated ${r.updated || 0} • Linked duplicates ${r.linked_duplicates || 0} • Vendors created ${r.vendors_created || 0}`,
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});
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setBuildiumOpen(false);
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fetchData();
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} catch (err: any) {
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toast({ variant: "destructive", title: "Import failed", description: err?.message || String(err) });
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} finally {
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setBuildiumImporting(false);
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}
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};
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const fetchData = async () => {
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setLoading(true);
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// Paginate bills (Supabase caps default queries at 1,000 rows)
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const PAGE = 1000;
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const allBills: any[] = [];
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for (let from = 0; ; from += PAGE) {
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const { data, error } = await supabase
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.from("bills")
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.select("*, vendors(name), chart_of_accounts(account_name, account_number)")
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.order("bill_date", { ascending: false })
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.range(from, from + PAGE - 1);
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if (error) break;
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allBills.push(...(data || []));
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if (!data || data.length < PAGE) break;
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}
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const [vRes, assocRes] = await Promise.all([
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supabase.from("vendors").select("id, name, association_id, association_ids").eq("is_active", true).order("name"),
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supabase.from("associations").select("id, name, zoho_organization_id").eq("status", "active").order("name"),
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]);
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setBills(allBills);
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setVendors(vRes.data || []);
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setAssociations(assocRes.data || []);
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setLoading(false);
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};
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useEffect(() => { fetchData(); }, []);
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// Re-fetch the chart of accounts whenever the selected association changes,
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// scoped to that association's accounting system (zoho vs buildium).
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useEffect(() => {
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if (!form.association_id) { setAccounts([]); return; }
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const assoc = associations.find(a => a.id === form.association_id);
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const system = assoc?.zoho_organization_id ? "zoho" : "buildium";
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supabase.from("chart_of_accounts")
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.select("id, account_name, account_number, account_type")
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.eq("is_active", true)
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.eq("accounting_system", system)
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.order("account_number")
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.then(({ data }) => setAccounts(data || []));
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}, [form.association_id, associations]);
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const filtered = bills.filter(b => {
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// Tabs split: paid vs unpaid (everything not paid except voided counts as unpaid)
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if (paidTab === "paid" && b.status !== "paid") return false;
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if (paidTab === "unpaid" && (b.status === "paid" || b.status === "voided")) return false;
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if (statusFilter !== "all" && b.status !== statusFilter) return false;
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if (associationFilter !== "all" && b.association_id !== associationFilter) return false;
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if (search) {
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const q = search.toLowerCase();
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return (b.vendors?.name || "").toLowerCase().includes(q) || (b.invoice_number || "").toLowerCase().includes(q) || (b.description || "").toLowerCase().includes(q);
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}
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return true;
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});
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const tabCounts = bills.reduce((acc, b) => {
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if (b.status === "paid") acc.paid++;
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else if (b.status !== "voided") acc.unpaid++;
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acc.all++;
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return acc;
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}, { unpaid: 0, paid: 0, all: 0 });
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const totals = bills.reduce((acc, b) => {
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acc.total += Number(b.amount);
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if (b.status === "paid") acc.paid += Number(b.amount);
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if (["draft", "pending_approval", "approved"].includes(b.status)) acc.unpaid += Number(b.amount) - Number(b.amount_paid);
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return acc;
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}, { total: 0, paid: 0, unpaid: 0 });
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const openNew = () => {
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setEditing(null);
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setForm({
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vendor_id: "", invoice_number: "", bill_date: new Date().toISOString().split("T")[0],
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due_date: "", amount: "", expense_account_id: "", description: "", notes: "",
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association_id: associations[0]?.id || ""
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});
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setDialogOpen(true);
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};
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const openEdit = (b: any) => {
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setEditing(b);
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setForm({
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vendor_id: b.vendor_id || "", invoice_number: b.invoice_number || "",
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bill_date: b.bill_date, due_date: b.due_date || "", amount: b.amount?.toString() || "",
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expense_account_id: b.expense_account_id || "", description: b.description || "",
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notes: b.notes || "", association_id: b.association_id
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});
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setDialogOpen(true);
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};
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const handleSave = async () => {
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if (!form.amount || !form.association_id) { toast({ variant: "destructive", title: "Amount and association are required" }); return; }
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const payload = {
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...form, amount: parseFloat(form.amount) || 0,
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vendor_id: form.vendor_id || null, expense_account_id: form.expense_account_id || null,
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due_date: form.due_date || null
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};
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if (editing) {
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await supabase.from("bills").update(payload).eq("id", editing.id);
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toast({ title: "Bill updated" });
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} else {
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await supabase.from("bills").insert(payload).select("id").single();
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toast({ title: "Bill created" });
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}
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setDialogOpen(false);
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fetchData();
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};
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const updateStatus = async (id: string, status: string) => {
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// Look up the current bill so we can void/clear the linked check when reverting to unpaid
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const current = bills.find((b) => b.id === id);
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const wasPaid = current?.status === "paid";
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const revertingToUnpaid = wasPaid && (status === "approved" || status === "pending_approval" || status === "draft");
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const updates: any = { status };
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if (status === "approved") updates.approved_date = new Date().toISOString().split("T")[0];
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if (status === "paid") updates.paid_date = new Date().toISOString().split("T")[0];
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// Reverting to unpaid clears paid date, payment amount, and the linked check reference
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if (status === "approved" || status === "pending_approval" || status === "draft") {
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updates.paid_date = null;
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updates.amount_paid = 0;
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updates.payment_method = null;
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updates.check_id = null;
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}
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if (revertingToUnpaid && current?.check_id) {
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// Void the linked check
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await supabase
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.from("checks")
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.update({ status: "voided", printed: false })
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.eq("id", current.check_id);
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// Remove the matching bank ledger entry (vendor ledger) created when the check was issued
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await supabase
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.from("bank_transactions")
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.delete()
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.eq("related_entity_type", "check")
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.eq("related_entity_id", current.check_id);
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}
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await supabase.from("bills").update(updates).eq("id", id);
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toast({ title: `Bill ${status.replace("_", " ")}` });
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fetchData();
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};
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const handleDelete = async (id: string) => {
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await supabase.from("bills").delete().eq("id", id);
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toast({ title: "Bill deleted" });
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fetchData();
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};
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return (
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<div className="space-y-6">
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<div className="flex flex-col sm:flex-row sm:items-center sm:justify-between gap-4">
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<div>
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<h1 className="text-2xl font-bold text-foreground flex items-center gap-2"><FileText className="h-6 w-6 text-primary" /> Bills</h1>
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<p className="text-sm text-muted-foreground mt-1">Manage accounts payable and vendor bills.</p>
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</div>
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<div className="flex gap-2">
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<RecordImportButton
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title="Import Bills"
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description="Upload a CSV or Excel file with bill records."
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expectedColumns={[
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{ key: "vendor_name", label: "Vendor Name", required: true },
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{ key: "invoice_number", label: "Invoice Number" },
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{ key: "amount", label: "Amount", required: true },
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{ key: "bill_date", label: "Bill Date" },
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{ key: "due_date", label: "Due Date" },
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{ key: "description", label: "Description" },
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]}
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onImport={async (rows) => {
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const assocId = associations[0]?.id;
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if (!assocId) throw new Error("Create an association first");
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const vendorMap = new Map(vendors.map(v => [v.name.toLowerCase(), v.id]));
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const payload = rows.map(r => ({
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vendor_id: vendorMap.get((r.vendor_name || "").toLowerCase()) || null,
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invoice_number: r.invoice_number || null,
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amount: parseFloat(r.amount) || 0,
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bill_date: r.bill_date || new Date().toISOString().split("T")[0],
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due_date: r.due_date || null,
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description: r.description || null,
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association_id: assocId,
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}));
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const { error } = await supabase.from("bills").insert(payload);
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if (error) throw error;
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toast({ title: `Imported ${rows.length} bills` });
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fetchData();
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}}
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templateFileName="bills_template.xlsx"
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/>
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<Button variant="outline" className="gap-2" onClick={() => setBuildiumOpen(true)}>
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<Download className="h-4 w-4" /> Import from Buildium
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</Button>
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<Button className="gap-2" onClick={openNew}><Plus className="h-4 w-4" /> New Bill</Button>
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</div>
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</div>
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<div className="grid gap-4 md:grid-cols-3">
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<Card><CardContent className="pt-6"><p className="text-sm text-muted-foreground">Total Bills</p><p className="text-2xl font-bold font-mono">${totals.total.toLocaleString("en-US", { minimumFractionDigits: 2 })}</p></CardContent></Card>
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<Card><CardContent className="pt-6"><p className="text-sm text-muted-foreground">Paid</p><p className="text-2xl font-bold font-mono text-emerald-600">${totals.paid.toLocaleString("en-US", { minimumFractionDigits: 2 })}</p></CardContent></Card>
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<Card><CardContent className="pt-6"><p className="text-sm text-muted-foreground">Outstanding</p><p className="text-2xl font-bold font-mono text-amber-600">${totals.unpaid.toLocaleString("en-US", { minimumFractionDigits: 2 })}</p></CardContent></Card>
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</div>
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<Tabs value={paidTab} onValueChange={(v) => setPaidTab(v as "unpaid" | "paid" | "all")}>
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<TabsList>
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<TabsTrigger value="unpaid">Unpaid ({tabCounts.unpaid})</TabsTrigger>
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<TabsTrigger value="paid">Paid ({tabCounts.paid})</TabsTrigger>
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<TabsTrigger value="all">All ({tabCounts.all})</TabsTrigger>
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</TabsList>
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</Tabs>
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<div className="flex gap-2 flex-wrap">
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<div className="relative flex-1 max-w-md">
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<Search className="absolute left-3 top-1/2 -translate-y-1/2 h-4 w-4 text-muted-foreground" />
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<Input placeholder="Search bills..." className="pl-10" value={search} onChange={(e) => setSearch(e.target.value)} />
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</div>
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<Select value={statusFilter} onValueChange={setStatusFilter}>
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<SelectTrigger className="w-44"><SelectValue placeholder="All Statuses" /></SelectTrigger>
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<SelectContent>
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<SelectItem value="all">All Statuses</SelectItem>
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<SelectItem value="draft">Draft</SelectItem>
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<SelectItem value="pending_approval">Pending Approval</SelectItem>
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<SelectItem value="approved">Approved</SelectItem>
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<SelectItem value="paid">Paid</SelectItem>
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<SelectItem value="voided">Voided</SelectItem>
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</SelectContent>
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</Select>
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<Select value={associationFilter} onValueChange={setAssociationFilter}>
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<SelectTrigger className="w-64"><SelectValue placeholder="All Clients" /></SelectTrigger>
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<SelectContent>
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<SelectItem value="all">All Clients</SelectItem>
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{associations.map(a => <SelectItem key={a.id} value={a.id}>{a.name}</SelectItem>)}
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</SelectContent>
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</Select>
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</div>
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{loading ? (
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<div className="flex justify-center py-12"><div className="h-8 w-8 animate-spin rounded-full border-4 border-primary border-t-transparent" /></div>
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) : filtered.length === 0 ? (
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<Card><CardContent className="py-12 text-center text-muted-foreground">No bills found.</CardContent></Card>
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) : (
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<Card>
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<Table>
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<TableHeader>
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<TableRow>
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<TableHead>Vendor</TableHead>
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<TableHead>Invoice #</TableHead>
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<TableHead>Bill Date</TableHead>
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<TableHead>Due Date</TableHead>
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<TableHead>Expense Account</TableHead>
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<TableHead className="text-right">Amount</TableHead>
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<TableHead>Status</TableHead>
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<TableHead className="w-12" />
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</TableRow>
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</TableHeader>
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<TableBody>
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{filtered.map((b) => (
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<TableRow key={b.id}>
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<TableCell className="font-medium">{b.vendors?.name || "—"}</TableCell>
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<TableCell>{b.invoice_number || "—"}</TableCell>
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<TableCell>{b.bill_date}</TableCell>
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<TableCell>{b.due_date || "—"}</TableCell>
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<TableCell className="text-sm">{b.chart_of_accounts ? `${b.chart_of_accounts.account_number} - ${b.chart_of_accounts.account_name}` : "—"}</TableCell>
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<TableCell className="text-right font-mono font-medium">${Number(b.amount).toLocaleString("en-US", { minimumFractionDigits: 2 })}</TableCell>
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<TableCell><Badge variant="outline" className={statusColors[b.status] || ""}>{b.status.replace("_", " ")}</Badge></TableCell>
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<TableCell>
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<DropdownMenu>
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<DropdownMenuTrigger asChild><Button variant="ghost" size="icon" className="h-8 w-8"><MoreHorizontal className="h-4 w-4" /></Button></DropdownMenuTrigger>
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<DropdownMenuContent align="end">
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<DropdownMenuItem onClick={() => openEdit(b)}><Edit className="h-4 w-4 mr-2" /> Edit</DropdownMenuItem>
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{b.status === "draft" && <DropdownMenuItem onClick={() => updateStatus(b.id, "pending_approval")}><CheckCircle className="h-4 w-4 mr-2" /> Submit for Approval</DropdownMenuItem>}
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{b.status === "pending_approval" && (
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<>
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<DropdownMenuItem onClick={() => updateStatus(b.id, "approved")}><CheckCircle className="h-4 w-4 mr-2" /> Approve</DropdownMenuItem>
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<DropdownMenuItem onClick={() => updateStatus(b.id, "rejected")}><XCircle className="h-4 w-4 mr-2" /> Reject</DropdownMenuItem>
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</>
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)}
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{b.status === "approved" && <DropdownMenuItem onClick={() => updateStatus(b.id, "paid")}><DollarSign className="h-4 w-4 mr-2" /> Mark Paid</DropdownMenuItem>}
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{b.status === "paid" && <DropdownMenuItem onClick={() => updateStatus(b.id, "approved")}><XCircle className="h-4 w-4 mr-2" /> Mark Unpaid</DropdownMenuItem>}
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{b.status !== "voided" && <DropdownMenuItem onClick={() => updateStatus(b.id, "voided")}><XCircle className="h-4 w-4 mr-2" /> Void</DropdownMenuItem>}
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<DropdownMenuItem className="text-destructive" onClick={() => handleDelete(b.id)}><Trash2 className="h-4 w-4 mr-2" /> Delete</DropdownMenuItem>
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</DropdownMenuContent>
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</DropdownMenu>
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</TableCell>
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</TableRow>
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))}
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</TableBody>
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</Table>
|
|
</Card>
|
|
)}
|
|
|
|
<Dialog open={dialogOpen} onOpenChange={setDialogOpen}>
|
|
<DialogContent className="max-w-lg">
|
|
<DialogHeader><DialogTitle>{editing ? "Edit" : "New"} Bill</DialogTitle></DialogHeader>
|
|
<div className="space-y-4">
|
|
<div>
|
|
<Label>Association</Label>
|
|
<Select value={form.association_id} onValueChange={(v) => setForm({ ...form, association_id: v })}>
|
|
<SelectTrigger><SelectValue placeholder="Select" /></SelectTrigger>
|
|
<SelectContent>{associations.map(a => <SelectItem key={a.id} value={a.id}>{a.name}</SelectItem>)}</SelectContent>
|
|
</Select>
|
|
</div>
|
|
<div className="grid grid-cols-2 gap-4">
|
|
<div>
|
|
<div className="flex items-center justify-between">
|
|
<Label>Vendor</Label>
|
|
<Button type="button" variant="link" size="sm" className="h-auto p-0 text-xs" onClick={() => setQuickVendorOpen(true)}>
|
|
<Plus className="h-3 w-3 mr-1" />Add new
|
|
</Button>
|
|
</div>
|
|
<Select value={form.vendor_id} onValueChange={(v) => setForm({ ...form, vendor_id: v })}>
|
|
<SelectTrigger><SelectValue placeholder="Select vendor" /></SelectTrigger>
|
|
<SelectContent>{vendors.filter(v => !form.association_id || v.association_id === form.association_id || (Array.isArray(v.association_ids) && v.association_ids.includes(form.association_id))).map(v => <SelectItem key={v.id} value={v.id}>{v.name}</SelectItem>)}</SelectContent>
|
|
</Select>
|
|
</div>
|
|
<div><Label>Invoice #</Label><Input value={form.invoice_number} onChange={(e) => setForm({ ...form, invoice_number: e.target.value })} /></div>
|
|
</div>
|
|
<div className="grid grid-cols-3 gap-4">
|
|
<div><Label>Bill Date</Label><Input type="date" value={form.bill_date} onChange={(e) => setForm({ ...form, bill_date: e.target.value })} /></div>
|
|
<div><Label>Due Date</Label><Input type="date" value={form.due_date} onChange={(e) => setForm({ ...form, due_date: e.target.value })} /></div>
|
|
<div><Label>Amount</Label><Input type="number" value={form.amount} onChange={(e) => setForm({ ...form, amount: e.target.value })} /></div>
|
|
</div>
|
|
<div>
|
|
<Label>Expense Account</Label>
|
|
<Select value={form.expense_account_id} onValueChange={(v) => setForm({ ...form, expense_account_id: v })}>
|
|
<SelectTrigger><SelectValue placeholder="Select account" /></SelectTrigger>
|
|
<SelectContent>{accounts.map(a => <SelectItem key={a.id} value={a.id}>{a.account_number} - {a.account_name}</SelectItem>)}</SelectContent>
|
|
</Select>
|
|
</div>
|
|
<div><Label>Description</Label><Textarea value={form.description} onChange={(e) => setForm({ ...form, description: e.target.value })} rows={2} /></div>
|
|
</div>
|
|
<DialogFooter><Button onClick={handleSave}>{editing ? "Update" : "Create Bill"}</Button></DialogFooter>
|
|
</DialogContent>
|
|
</Dialog>
|
|
|
|
<Dialog open={buildiumOpen} onOpenChange={setBuildiumOpen}>
|
|
<DialogContent className="max-w-md">
|
|
<DialogHeader>
|
|
<DialogTitle>Import Bills from Buildium</DialogTitle>
|
|
</DialogHeader>
|
|
<div className="space-y-4">
|
|
<p className="text-sm text-muted-foreground">
|
|
Pull bills (and missing vendors) from Buildium. Existing bills are matched by Buildium ID and updated. Likely duplicates (same vendor + amount + invoice # or bill date) are linked instead of re-created.
|
|
</p>
|
|
<div>
|
|
<Label>Association</Label>
|
|
<Select value={buildiumAssoc} onValueChange={setBuildiumAssoc}>
|
|
<SelectTrigger><SelectValue /></SelectTrigger>
|
|
<SelectContent>
|
|
<SelectItem value="all">All Associations</SelectItem>
|
|
{associations.map((a) => <SelectItem key={a.id} value={a.id}>{a.name}</SelectItem>)}
|
|
</SelectContent>
|
|
</Select>
|
|
</div>
|
|
<div className="grid grid-cols-2 gap-4">
|
|
<div>
|
|
<Label>Due Date From</Label>
|
|
<Input type="date" value={buildiumFrom} onChange={(e) => setBuildiumFrom(e.target.value)} />
|
|
</div>
|
|
<div>
|
|
<Label>Due Date To</Label>
|
|
<Input type="date" value={buildiumTo} onChange={(e) => setBuildiumTo(e.target.value)} />
|
|
</div>
|
|
</div>
|
|
</div>
|
|
<DialogFooter>
|
|
<Button variant="outline" onClick={() => setBuildiumOpen(false)} disabled={buildiumImporting}>Cancel</Button>
|
|
<Button onClick={importFromBuildium} disabled={buildiumImporting} className="gap-2">
|
|
{buildiumImporting ? <Loader2 className="h-4 w-4 animate-spin" /> : <Download className="h-4 w-4" />}
|
|
Import
|
|
</Button>
|
|
</DialogFooter>
|
|
</DialogContent>
|
|
</Dialog>
|
|
|
|
<QuickAddVendorDialog
|
|
open={quickVendorOpen}
|
|
onOpenChange={setQuickVendorOpen}
|
|
associationId={form.association_id || null}
|
|
onCreated={(v) => {
|
|
setVendors((prev) => [...prev, v].sort((a: any, b: any) => a.name.localeCompare(b.name)));
|
|
setForm((f) => ({ ...f, vendor_id: v.id, association_id: f.association_id || v.association_id }));
|
|
}}
|
|
/>
|
|
</div>
|
|
);
|
|
}
|