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2026-08-22 23:11:03 +00:00
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-- Vacation balances and requests — spec section 18.
--
-- "Full-time, year-round students receive four full weeks" is the default, not
-- a constant: section 18 requires the rules to be configurable, so the four
-- weeks live in vacation_policies and can be overridden per campus.
--
-- "Prevents duplicate use" is enforced by an exclusion constraint rather than
-- application logic — two approved vacations for one student cannot overlap
-- even if two administrators approve simultaneously.
CREATE EXTENSION IF NOT EXISTS btree_gist;
-- ============================================================================
-- 1. POLICIES
-- ============================================================================
CREATE TABLE IF NOT EXISTS public.vacation_policies (
id UUID PRIMARY KEY DEFAULT gen_random_uuid(),
name TEXT NOT NULL,
-- NULL campus = organization-wide default.
campus_id UUID REFERENCES public.campuses(id) ON DELETE CASCADE,
weeks_per_year NUMERIC(4,2) NOT NULL DEFAULT 4 CHECK (weeks_per_year >= 0),
-- NULL on either means "applies to all".
applies_to_calendar_basis TEXT,
applies_to_attendance_basis TEXT,
partial_weeks_allowed BOOLEAN NOT NULL DEFAULT FALSE,
-- Smallest bookable unit in days: 5 = whole weeks only, 1 = single days.
min_increment_days SMALLINT NOT NULL DEFAULT 5 CHECK (min_increment_days > 0),
-- Whether tuition still accrues while a student is on vacation.
tuition_due_during_vacation BOOLEAN NOT NULL DEFAULT TRUE,
-- Where the vacation year turns over.
reset_month SMALLINT NOT NULL DEFAULT 8 CHECK (reset_month BETWEEN 1 AND 12),
reset_day SMALLINT NOT NULL DEFAULT 1 CHECK (reset_day BETWEEN 1 AND 31),
is_active BOOLEAN NOT NULL DEFAULT TRUE,
priority INTEGER NOT NULL DEFAULT 100,
notes TEXT,
created_at TIMESTAMPTZ NOT NULL DEFAULT now(),
updated_at TIMESTAMPTZ NOT NULL DEFAULT now(),
CONSTRAINT vp_calendar_valid
CHECK (applies_to_calendar_basis IS NULL
OR applies_to_calendar_basis IN ('year_round','school_year')),
CONSTRAINT vp_attendance_valid
CHECK (applies_to_attendance_basis IS NULL
OR applies_to_attendance_basis IN ('full_time','part_time'))
);
GRANT SELECT, INSERT, UPDATE, DELETE ON public.vacation_policies TO authenticated;
GRANT ALL ON public.vacation_policies TO service_role;
ALTER TABLE public.vacation_policies ENABLE ROW LEVEL SECURITY;
CREATE INDEX IF NOT EXISTS vp_campus_idx ON public.vacation_policies (campus_id);
DROP TRIGGER IF EXISTS trg_vp_upd ON public.vacation_policies;
CREATE TRIGGER trg_vp_upd BEFORE UPDATE ON public.vacation_policies
FOR EACH ROW EXECUTE FUNCTION public.set_updated_at();
-- The directive's stated default, as data.
INSERT INTO public.vacation_policies
(name, weeks_per_year, applies_to_calendar_basis, applies_to_attendance_basis, notes)
SELECT 'Full-time year-round — four weeks', 4, 'year_round', 'full_time',
'Spec section 18 default. Edit rather than replace; students reference the resolved policy.'
WHERE NOT EXISTS (
SELECT 1 FROM public.vacation_policies WHERE name = 'Full-time year-round — four weeks'
);
-- Most specific active policy for a student.
CREATE OR REPLACE FUNCTION public.resolve_vacation_policy(_student UUID)
RETURNS public.vacation_policies
LANGUAGE SQL STABLE SECURITY DEFINER SET search_path = public
AS $$
SELECT p.*
FROM public.vacation_policies p
JOIN public.students s ON s.id = _student
WHERE p.is_active
AND (p.campus_id IS NULL OR p.campus_id = s.primary_campus_id)
AND (p.applies_to_calendar_basis IS NULL OR p.applies_to_calendar_basis = s.calendar_basis)
AND (p.applies_to_attendance_basis IS NULL OR p.applies_to_attendance_basis = s.attendance_basis)
ORDER BY p.priority DESC, (p.campus_id IS NOT NULL) DESC
LIMIT 1
$$;
-- ============================================================================
-- 2. REQUESTS
-- ============================================================================
CREATE TABLE IF NOT EXISTS public.vacation_requests (
id UUID PRIMARY KEY DEFAULT gen_random_uuid(),
student_id UUID NOT NULL REFERENCES public.students(id) ON DELETE CASCADE,
policy_year INTEGER NOT NULL,
start_date DATE NOT NULL,
end_date DATE NOT NULL,
-- Charged against the balance. Stored rather than derived so an authorized
-- partial-week approval can differ from the raw day count.
weeks_charged NUMERIC(4,2) NOT NULL DEFAULT 1 CHECK (weeks_charged >= 0),
status TEXT NOT NULL DEFAULT 'pending',
-- Snapshot of the policy at approval, so a later policy edit cannot silently
-- change whether an already-taken vacation was billable.
tuition_due BOOLEAN NOT NULL DEFAULT TRUE,
reason TEXT,
requested_by UUID REFERENCES auth.users(id) ON DELETE SET NULL,
approved_by UUID REFERENCES auth.users(id) ON DELETE SET NULL,
approved_at TIMESTAMPTZ,
notes TEXT,
created_at TIMESTAMPTZ NOT NULL DEFAULT now(),
updated_at TIMESTAMPTZ NOT NULL DEFAULT now(),
CONSTRAINT vr_status_valid CHECK (status IN ('pending','approved','denied','cancelled')),
CONSTRAINT vr_dates_ordered CHECK (start_date <= end_date),
-- No student may hold two approved vacations covering the same day.
CONSTRAINT vr_no_overlap EXCLUDE USING gist (
student_id WITH =,
daterange(start_date, end_date, '[]') WITH &&
) WHERE (status = 'approved')
);
GRANT SELECT, INSERT, UPDATE, DELETE ON public.vacation_requests TO authenticated;
GRANT ALL ON public.vacation_requests TO service_role;
ALTER TABLE public.vacation_requests ENABLE ROW LEVEL SECURITY;
CREATE INDEX IF NOT EXISTS vr_student_idx ON public.vacation_requests (student_id, start_date DESC);
CREATE INDEX IF NOT EXISTS vr_pending_idx ON public.vacation_requests (start_date)
WHERE status = 'pending';
DROP TRIGGER IF EXISTS trg_vr_upd ON public.vacation_requests;
CREATE TRIGGER trg_vr_upd BEFORE UPDATE ON public.vacation_requests
FOR EACH ROW EXECUTE FUNCTION public.set_updated_at();
-- ============================================================================
-- 3. BALANCES
-- ============================================================================
-- weeks_used is maintained from approved requests rather than incremented by
-- the application, so a denied-then-reapproved request cannot double-count.
CREATE TABLE IF NOT EXISTS public.vacation_balances (
id UUID PRIMARY KEY DEFAULT gen_random_uuid(),
student_id UUID NOT NULL REFERENCES public.students(id) ON DELETE CASCADE,
policy_year INTEGER NOT NULL,
policy_id UUID REFERENCES public.vacation_policies(id) ON DELETE SET NULL,
weeks_allotted NUMERIC(4,2) NOT NULL DEFAULT 0,
weeks_used NUMERIC(4,2) NOT NULL DEFAULT 0,
weeks_remaining NUMERIC(5,2) GENERATED ALWAYS AS (weeks_allotted - weeks_used) STORED,
-- Administrative override of the allotment, with its justification.
override_weeks NUMERIC(4,2),
override_reason TEXT,
overridden_by UUID REFERENCES auth.users(id) ON DELETE SET NULL,
updated_at TIMESTAMPTZ NOT NULL DEFAULT now(),
UNIQUE (student_id, policy_year)
);
GRANT SELECT, INSERT, UPDATE ON public.vacation_balances TO authenticated;
GRANT ALL ON public.vacation_balances TO service_role;
ALTER TABLE public.vacation_balances ENABLE ROW LEVEL SECURITY;
CREATE INDEX IF NOT EXISTS vb_student_idx ON public.vacation_balances (student_id);
CREATE INDEX IF NOT EXISTS vb_policy_idx ON public.vacation_balances (policy_id);
-- Which vacation year a date belongs to, given the policy's reset point.
CREATE OR REPLACE FUNCTION public.vacation_year_for(_student UUID, _on DATE)
RETURNS INTEGER
LANGUAGE plpgsql STABLE SECURITY DEFINER SET search_path = public AS $$
DECLARE
p public.vacation_policies%ROWTYPE;
reset DATE;
BEGIN
SELECT * INTO p FROM public.resolve_vacation_policy(_student);
IF p.id IS NULL THEN RETURN EXTRACT(YEAR FROM _on)::int; END IF;
reset := make_date(EXTRACT(YEAR FROM _on)::int, p.reset_month, p.reset_day);
RETURN CASE WHEN _on >= reset
THEN EXTRACT(YEAR FROM _on)::int
ELSE EXTRACT(YEAR FROM _on)::int - 1 END;
END;
$$;
CREATE OR REPLACE FUNCTION public.recalc_vacation_balance(_student UUID, _year INTEGER)
RETURNS VOID
LANGUAGE plpgsql SECURITY DEFINER SET search_path = public AS $$
DECLARE
p public.vacation_policies%ROWTYPE;
used NUMERIC;
bal public.vacation_balances%ROWTYPE;
BEGIN
SELECT * INTO p FROM public.resolve_vacation_policy(_student);
SELECT COALESCE(SUM(weeks_charged), 0) INTO used
FROM public.vacation_requests
WHERE student_id = _student AND policy_year = _year AND status = 'approved';
SELECT * INTO bal FROM public.vacation_balances
WHERE student_id = _student AND policy_year = _year;
INSERT INTO public.vacation_balances
(student_id, policy_year, policy_id, weeks_allotted, weeks_used)
VALUES (_student, _year, p.id,
COALESCE(bal.override_weeks, p.weeks_per_year, 0), used)
ON CONFLICT (student_id, policy_year) DO UPDATE
SET weeks_used = EXCLUDED.weeks_used,
weeks_allotted = COALESCE(public.vacation_balances.override_weeks,
EXCLUDED.weeks_allotted),
policy_id = EXCLUDED.policy_id,
updated_at = now();
END;
$$;
CREATE OR REPLACE FUNCTION public.sync_vacation_balance()
RETURNS TRIGGER LANGUAGE plpgsql SECURITY DEFINER SET search_path = public AS $$
BEGIN
IF TG_OP = 'DELETE' THEN
PERFORM public.recalc_vacation_balance(OLD.student_id, OLD.policy_year);
RETURN OLD;
END IF;
-- Stamp the year and the billability snapshot on the way in.
IF TG_OP = 'INSERT' AND NEW.policy_year IS NULL THEN
NEW.policy_year := public.vacation_year_for(NEW.student_id, NEW.start_date);
END IF;
PERFORM public.recalc_vacation_balance(NEW.student_id, NEW.policy_year);
IF TG_OP = 'UPDATE' AND OLD.policy_year IS DISTINCT FROM NEW.policy_year THEN
PERFORM public.recalc_vacation_balance(NEW.student_id, OLD.policy_year);
END IF;
RETURN NEW;
END;
$$;
DROP TRIGGER IF EXISTS trg_vr_balance ON public.vacation_requests;
CREATE TRIGGER trg_vr_balance AFTER INSERT OR UPDATE OR DELETE ON public.vacation_requests
FOR EACH ROW EXECUTE FUNCTION public.sync_vacation_balance();
-- Default policy_year and tuition_due from the resolved policy at insert.
CREATE OR REPLACE FUNCTION public.default_vacation_request()
RETURNS TRIGGER LANGUAGE plpgsql SECURITY DEFINER SET search_path = public AS $$
DECLARE
p public.vacation_policies%ROWTYPE;
BEGIN
IF NEW.policy_year IS NULL THEN
NEW.policy_year := public.vacation_year_for(NEW.student_id, NEW.start_date);
END IF;
SELECT * INTO p FROM public.resolve_vacation_policy(NEW.student_id);
IF p.id IS NOT NULL AND TG_OP = 'INSERT' THEN
NEW.tuition_due := p.tuition_due_during_vacation;
IF NOT p.partial_weeks_allowed THEN
-- Round part-weeks up to whole weeks when the policy forbids partials.
NEW.weeks_charged := CEIL(NEW.weeks_charged);
END IF;
END IF;
RETURN NEW;
END;
$$;
DROP TRIGGER IF EXISTS trg_vr_defaults ON public.vacation_requests;
CREATE TRIGGER trg_vr_defaults BEFORE INSERT ON public.vacation_requests
FOR EACH ROW EXECUTE FUNCTION public.default_vacation_request();
-- ============================================================================
-- 4. POLICIES
-- ============================================================================
DROP POLICY IF EXISTS "vacation policies read" ON public.vacation_policies;
CREATE POLICY "vacation policies read" ON public.vacation_policies FOR SELECT TO authenticated
USING (TRUE);
DROP POLICY IF EXISTS "vacation policies manage" ON public.vacation_policies;
CREATE POLICY "vacation policies manage" ON public.vacation_policies FOR ALL TO authenticated
USING (public.is_org_admin()) WITH CHECK (public.is_org_admin());
DROP POLICY IF EXISTS "vacation requests read" ON public.vacation_requests;
CREATE POLICY "vacation requests read" ON public.vacation_requests FOR SELECT TO authenticated
USING (public.can_access_student(student_id) OR public.is_auditor());
-- Parents may request; only staff who can manage the student may approve, which
-- is why approval fields sit behind the manage policy below.
DROP POLICY IF EXISTS "vacation requests insert" ON public.vacation_requests;
CREATE POLICY "vacation requests insert" ON public.vacation_requests FOR INSERT TO authenticated
WITH CHECK (public.is_parent_of(student_id) OR public.can_manage_student(student_id));
DROP POLICY IF EXISTS "vacation requests manage" ON public.vacation_requests;
CREATE POLICY "vacation requests manage" ON public.vacation_requests FOR UPDATE TO authenticated
USING (public.can_manage_student(student_id)) WITH CHECK (public.can_manage_student(student_id));
DROP POLICY IF EXISTS "vacation requests delete" ON public.vacation_requests;
CREATE POLICY "vacation requests delete" ON public.vacation_requests FOR DELETE TO authenticated
USING (public.can_manage_student(student_id));
DROP POLICY IF EXISTS "vacation balances read" ON public.vacation_balances;
CREATE POLICY "vacation balances read" ON public.vacation_balances FOR SELECT TO authenticated
USING (public.can_access_student(student_id) OR public.is_auditor());
DROP POLICY IF EXISTS "vacation balances manage" ON public.vacation_balances;
CREATE POLICY "vacation balances manage" ON public.vacation_balances FOR ALL TO authenticated
USING (public.can_manage_student(student_id)) WITH CHECK (public.can_manage_student(student_id));