From 17def7c43f59bd1a822dcb3ad9f75be51f9d146e Mon Sep 17 00:00:00 2001
From: "gpt-engineer-app[bot]"
 <159125892+gpt-engineer-app[bot]@users.noreply.github.com>
Date: Sun, 19 Apr 2026 21:50:44 +0000
Subject: [PATCH] Changes

Co-authored-by: renee-png <262607627+renee-png@users.noreply.github.com>
---
 src/routes/settings.import.tsx | 46 +++++++++++++++++++++++++---------
 1 file changed, 34 insertions(+), 12 deletions(-)

diff --git a/src/routes/settings.import.tsx b/src/routes/settings.import.tsx
index ed51685..d59fea9 100644
--- a/src/routes/settings.import.tsx
+++ b/src/routes/settings.import.tsx
@@ -555,28 +555,50 @@ const IMPORTERS: ImporterConfig[] = [
     description: "Invoice headers (line items not imported). If the client isn't recognized, an archived client is auto-created. If the case isn't recognized, an archived placeholder case is auto-created so the reference is preserved.",
     table: "invoices",
     conflict: "external_id",
-    required: ["invoice_number", "client_id"],
+    // Only invoice_number is strictly required at the row level. client_id is
+    // deferred — the async step will look it up or auto-create an archived
+    // client. If invoice_number is also missing we auto-generate one.
+    required: ["invoice_number"],
     aliases: {
       id: "external_id", invoiceid: "external_id", externalid: "external_id",
-      number: "invoice_number", invoicenumber: "invoice_number",
-      companyid: "_clientext", clientid: "_clientext", company: "_clientname",
-      caseid: "_caseext", casenumber: "_casenum",
-      issuedate: "issue_date", date: "issue_date",
+      number: "invoice_number", invoicenumber: "invoice_number", invoiceno: "invoice_number", invno: "invoice_number",
+      companyid: "_clientext", clientid: "_clientext", company: "_clientname", clientname: "_clientname", client: "_clientname",
+      caseid: "_caseext", matterid: "_caseext", casenumber: "_casenum", matternumber: "_casenum",
+      issuedate: "issue_date", date: "issue_date", invoicedate: "issue_date", billdate: "issue_date",
       duedate: "due_date",
       status: "status",
-      subtotal: "subtotal", tax: "tax", total: "total", amount: "total",
-      amountpaid: "amount_paid", paid: "amount_paid",
-      notes: "notes", memo: "notes",
+      subtotal: "subtotal", tax: "tax", total: "total", amount: "total", invoicetotal: "total", grandtotal: "total",
+      amountpaid: "amount_paid", paid: "amount_paid", paidamount: "amount_paid",
+      notes: "notes", memo: "notes", description: "notes",
     },
     numeric: ["subtotal", "tax", "total", "amount_paid"],
     dateCols: ["issue_date", "due_date"],
     transform: (r, ctx) => {
       r.client_id = (r._clientext && ctx.clientByExt.get(String(r._clientext))) || (r._clientname && ctx.clientByName.get(String(r._clientname).toLowerCase())) || null;
       r.case_id = (r._caseext && ctx.caseByExt.get(String(r._caseext))) || (r._casenum && ctx.caseByNumber.get(String(r._casenum))) || null;
-      // Keep hints — async pre-insert step will auto-create an archived client
-      // (and archived case) when no match is found.
-      const s = String(r.status ?? "").toLowerCase();
-      r.status = ["draft", "sent", "paid", "overdue", "void"].includes(s) ? s : "draft";
+      // Auto-generate invoice number if missing (uses external_id or timestamp)
+      if (!r.invoice_number || !String(r.invoice_number).trim()) {
+        r.invoice_number = r.external_id
+          ? `IMP-${String(r.external_id)}`
+          : `IMP-${Date.now()}-${Math.floor(Math.random() * 10000)}`;
+      }
+      // Broader status normalization — many legacy systems use Open/Outstanding/Partial/etc.
+      const s = String(r.status ?? "").toLowerCase().trim();
+      const statusMap: Record<string, string> = {
+        "": "draft",
+        draft: "draft",
+        open: "sent", outstanding: "sent", unpaid: "sent", sent: "sent", issued: "sent", billed: "sent", pending: "sent",
+        paid: "paid", closed: "paid", complete: "paid", completed: "paid", settled: "paid",
+        overdue: "overdue", late: "overdue", pastdue: "overdue", "past due": "overdue",
+        void: "void", voided: "void", cancelled: "void", canceled: "void",
+        partial: "sent", partiallypaid: "sent", "partially paid": "sent",
+      };
+      r.status = statusMap[s] ?? "draft";
+      // Ensure totals have safe defaults so non-null numeric columns don't break
+      if (r.total == null) r.total = (r.subtotal ?? 0) + (r.tax ?? 0);
+      if (r.subtotal == null) r.subtotal = r.total ?? 0;
+      if (r.tax == null) r.tax = 0;
+      if (r.amount_paid == null) r.amount_paid = 0;
       return r;
     },
   },