Buildium often records vendor payments as direct checks (Dr Expense/Cr Bank)
with no bill. For import-mode companies post_bill_gl no-ops, so a bill is a
record only. New fn accounting.autocreate_nobill_vendor_bills() creates a paid
record-only bill for each such buildium_gl payment (vendor resolved by payee,
idempotent by external_id); buildium-gl-sync calls it per import-mode company
after each pull. No GL impact, no double-count.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
Below the Submit vendor profile button, instruct vendors to email bills to
ap@avriacam.com or mail them to the association's mailing address, c/o Avria
Community Management, LLC. The address is resolved from the vendor's
association (association_id, falling back to association_ids[0]).
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
post_transaction_gl now skips posting a register row whose exact bank
movement (company + bank account + date + amount + direction) is already
in buildium_gl, so categorizing an ad-hoc-materialized register row can no
longer duplicate the Buildium GL pull. Also freezes (exclude_from_gl) any
remaining unguarded buildium-overlapping register rows across all
import-mode companies. Genuinely-missing manual items (no GL match) still
post normally.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
The retired no-reply@avriamail.com had no email_senders row, so the
queue dispatcher 500'd on every run. Point DEFAULT_AUTOMATED_FROM at
notifications@avriamail.com (the sole remaining sender). The
AUTOMATED_EMAIL_FROM secret was set to match and the function deployed.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
partymap mode now also resolves each Buildium transaction's dominant
income/expense account (from its Journal lines) to a local category, staged
alongside the party. Used to backfill accounting.transactions.category on the
materialized bank register. Applied to Village Woods.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
Adds "partymap" mode to buildium-payee-backfill: resolves each Buildium GL
transaction to a local vendor (by name) / customer (by unit_number) and stages
it in accounting.buildium_party_map. The materialized bank register
(accounting.transactions) is then backfilled in SQL by bridging each register
row to its journal-entry bank line (bijective row-number pairing within
date/amount/side groups, so same-amount/same-day payments each get a distinct
owner) and pulling the resolved vendor/customer + name from staging.
Applied to all five Buildium-imported associations (Village Woods, Bent Oak,
Village Grove, Bridgewater, Casuarina).
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
account mode lists a single account's ledger entries; txn mode reconstructs
one transaction's full double-entry across accounts. Used to trace the VW
5098 discrepancy to a missing 2025-12-31 reserve-funded reclass.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
report mode pulls /v1/generalledger signed balances per account for the
window so imported books can be diffed against Buildium's authoritative GL
to verify completeness.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
Re-pulls Buildium GL transactions and backfills payor/payee names onto
imported journal_entries.description (matched by external_id). Vendor for
Bill/Check/EFT via PaymentDetail.Payee; owner for Charge/Payment/ApplyDeposit
resolved from UnitId via /v1/associations/owners. Idempotent; modes
sample/dry/apply. Used to backfill Village Woods.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
Swap the bank-linking + transaction-download integration from Plaid to
Stripe Financial Connections (you're already on Stripe for payments).
- accounting.stripe_bank_connections table (mirrors plaid_connections)
- stripe-financial-connections edge function: create_session / save_account
/ sync / disconnect, using per-association keys from stripe_account_mappings
(handles connected accounts via Stripe-Account + stripeAccount on the client)
- lib/stripeBank.ts: client wrappers + the Stripe.js collectFinancialConnections
Accounts flow
- AccountingBankingPage: Connect/Sync/Disconnect now drive Stripe FC; removed
react-plaid-link usage and the PlaidLinkButton
- Integrations page wording updated
- Imported transactions land uncategorised in the bank feed (credit/debit by
amount sign) for matching, same as before
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
Add accounting.recurring_templates (bill|journal) with a schedule
(frequency/interval/day-of-month/start/end). New generate_due_recurring()
materialises real bills (-> A/P) and journal entries on cadence — catching
up any missed periods — posting through existing triggers. Runs nightly via
pg_cron ('accounting-recurring-daily') and on demand from a new Recurring
page ('Generate due now'). Page lists templates with pause/resume/edit/
delete; create dialog handles both kinds (vendor + line items for bills,
signed balanced lines for journals). Wired into routes + accounting nav.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
Import-mode companies pull their GL from Buildium, so transactions entered
directly in Banking/Reconciliation never reached the GL — they reconciled but
were missing from GL-based reports (P&L etc.). This is why Bent Oak's May P&L
was missing Bank Interest and understated expenses.
- post_transaction_gl no longer gates on gl_managed; it posts any transaction
that isn't voided, Buildium-sourced (journal_entry_line_id set), frozen
(exclude_from_gl), a transfer/deposit leg, or missing an account/counter
- New accounting.transactions.exclude_from_gl flag freezes pre-existing manual /
duplicate register rows on already-tied books so they can't double-post
- One-time data ops: linked all Buildium-sourced register rows to their GL bank
line; froze remaining pre-existing manual rows for Bridgewater/Casuarina/
Village Grove (ambiguous, would risk double-count); posted Bent Oak's 4
verified-missing operating items. Bent Oak GL stays balanced.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
1. Reconciliation now shows ALL outstanding (unreconciled) items on/before the
statement date, including ones from prior periods — removed the prior-recon
date floor. Finalized items still drop off (they carry a reconciliation_id).
2. Void transactions in Banking and Reconciliation. New accounting.transactions
.voided flag (+ voided_at/by); voided rows stay visible (strikethrough + VOID
badge) but are excluded from the running balance, register totals, cached
account balance, and reconciliation. post_transaction_gl reverses the GL for
gl_managed companies; un-void supported from Banking.
3. Unified report filters: the single Period bar on the Reports page now drives
every report. General Ledger, Trial Balance, AR Aging (Property), Pre-Paid
Homeowners, Cash Disbursement, and Reserve Fund no longer have their own date
pickers — they consume the shared from/to (range) or to (as-of).
4. Accrual only: removed the cash-basis toggle from Trial Balance and General
Ledger (the data was always accrual GL anyway; the cash label was misleading).
All income/expense reports recognize on billed/issue date.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
Root cause of 'syncs stop at 5/31': the nightly buildium-gl-sync writes journal
entries (so reports stay current) but never created the matching bank-register
transactions for import-mode companies (gl_auto_post=false). Those registers were
materialized once at import, so the reconciliation/register views froze ~5/31
while the GL kept advancing.
- Add accounting.transactions.journal_entry_line_id (FK + unique index) to link
register rows to their source GL line, making materialization idempotent
- buildium-gl-sync now materializes a register transaction for each bank line it
inserts, for import-mode companies only (bank debit -> deposit/credit,
bank credit -> withdrawal/debit; category/coa from the single offset account),
upserting on journal_entry_line_id so re-runs never double-insert
- One-time backfill (run against prod) filled the existing gap: 231 register
rows across Bridgewater/Casuarina/Village Grove/Bent Oak, skipping 3 near-miss
rows that share a day with an existing register row (incl. a Casuarina transfer)
for manual review
gl_managed companies are unaffected — their register drives the GL via
post_transaction_gl, not the other way around.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
/v1/glaccounts omits some inactive accounts (e.g. prior-management bank
accounts) whose ledgers still hold one side of historical transactions,
making checks/deposits come back unbalanced on backfills (found during the
Casuarina Club GL import).
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
GET /v1/vendors 403s on keys without the Vendors scope; import bills without
vendor links instead of failing the pull, and surface it in results.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
Anything on/before buildium_gl.last_synced_date is already in the books as
buildium_gl entries; ap_cutover_date freezes that boundary so direct
buildium_bill/billpay postings never double-count history.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
- public.bills.line_items + line-aware accounting mirror (one bill_item per
Buildium line with its mapped platform account)
- buildium-sync bills: strict per-line resolution through
buildium_gl_account_links (unmapped -> bill held + flagged); pulls
/bills/{id}/payments (check#, bank, date) and /bankaccounts/{id}/checks
(one-off checks become paid bill+payment pairs)
- import-mode companies get direct JEs (buildium_bill Dr expense/Cr AP,
buildium_billpay Dr AP/Cr mapped bank) + cleared register rows; sets
buildium_gl.exclude_ap so the nightly GL pull skips Bill/Bill Payment/Check
- buildium-gl-sync: exclude_ap transaction-type filter; preserve buildium_gl
config keys when advancing the watermark
- Settings: Pull Bills & Expenses card with held/unmapped reporting
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
- Buildium API exposes no ARC comment threads or member votes (verified live);
surface the final decision instead: vote row dated to the actual decision,
decision_notes 'Approved by X on date (via Buildium)'
- record_buildium_arc_vote RPC bypasses the finalized-ARC write lock that was
silently swallowing import votes; 69 existing imports backfilled
- Application Record PDF: paragraph break between comments and decision notes
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
- Add missing indexes on journal_entry_lines (journal_entry_id, account_id)
and journal_entries (company_id, date): Bridgewater's ledger query took
7.5s, blew the 8s statement timeout, and rendered the JE/GL pages empty
- Paginate JE/GL page fetches past the 1000-row PostgREST cap (shared
fetchJournalEntries helper) and surface query errors instead of
swallowing them into an empty list
- New buildium-gl-sync edge function (scheduled nightly via pg_cron):
incrementally pulls new Buildium GL activity into accounting journal
entries via GET /v1/generalledger, reconstructing double-entry JEs by
grouping per-account entries by transaction id; watermark + 14-day
overlap window, dedupe on (company_id, external_source, external_id),
account mapping by external_id/code/name with auto-create for new
Buildium accounts
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
Group the multi-period Income Statement by account category (Operating Income,
Administration, Utilities, Reserves Budget, …) with "Total for <category>"
subtotals, matching the Buildium layout, in the on-screen table, PDF, and CSV.
- New accounting.accounts.category column (nullable; null = ungrouped), seeded
from the local chart_of_accounts parent hierarchy.
- Editable in Chart of Accounts: single-edit (with datalist autocomplete) and
bulk-edit (blank = no change, __clear__ to unset).
- buildium-account-categories edge function pulls each account's parent-GL
category from Buildium (matched by code, fallback name) and backfills
accounting.accounts.category; idempotent and re-runnable.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
The per-unit assessment (annual expenses / 12 / units) used the live association
unit count only. Add an override so the rate can use weighted/excluded units,
persisted on accounting.budget_workbooks.unit_override (null = live count). New
"# Units" control with a reset link; summary card and CSV use the effective count.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
/dashboard/budget-management now renders a Budget Workbook that pulls YTD
actuals (from the accounting GL, through a chosen month), derives a monthly
average (YTD/N), takes a per-line inflation %, and projects an annual budget
(avg x 12 x (1+infl)). Footer rolls up annual budget / 12 / # units = per-unit
monthly assessment. Income + expense sections; all imported fields editable.
- Standalone saved worksheet (accounting.budget_workbooks/_lines, RLS like accounts)
- "Push to Budget" writes projected/12 into accounting.budgets + budget_entries
- Uses accounting.accounts (synced with the Accounting dashboard COA) and paginates
the GL fetch (1000-row cap). Nav relabeled Budget Management -> Budget Workbook.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
The blanket rule stripped expense from direct-expense checks that have no bill,
leaving the P&L showing only a couple of accounts. Restore original
post_transaction_gl precedence (coded account before vendor). Re-posted affected
transactions to restore expense recognition. Double-count needs a bill-linkage fix.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
- post_transaction_gl: a vendor money-out (check) now posts Dr A/P / Cr Bank
instead of re-debiting the coded expense account. Fixes double-counted expense
and checks showing as P&L debits (bill already recognized the expense).
- post_payment_gl: Village Grove owner payments post straight to HOLII COGENT
Checking instead of Undeposited Funds (scoped; others unchanged).
Both applied to the live DB; Ashley Manor's affected transactions re-posted.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
Add a "Sync to Public Page" button that creates/updates one rental_calendar
amenity per lot (name, size · rate · availability in the description, rate in
booking_config, shown on the public page). Idempotent via amenities.source_rv_lot_id;
removes synced amenities for deleted lots.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
- Waitlist now captures a free-form Size (requested_size column) in place of
the type field in the internal form/table.
- Lot type selector (add + bulk edit) expanded to RV, Boat, Travel Trailer,
Fifth Wheel, Camper, Car, Truck, Trailer, Other.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
Add a Map tab that reuses the reservation-map pin picker. Staff drop/label
pins per lot and optionally link a directory unit (pin.linked_amenity_id =
unit id). Config persists per association in rv_boat_lot_maps.
GoogleMapPicker generalized with optional linkLabel + allowLinkAnyStatus
(defaults preserve the amenity reservation-map behavior).
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
Phase 4. Mirror the vendor insurance request flow for RV/boat renters:
- Migration: insurance fields on rv_boat_lot_rentals + rv_renter_insurance_requests
table + token-scoped lookup/submit SECURITY DEFINER RPCs (granted to anon).
- Edge fn send-rv-renter-insurance-request emails the renter a secure link
(reuses the vendor-insurance-request email template).
- Public page /rv-insurance/:token to submit carrier/policy/expiration + COI upload.
- "Request Insurance" button on each active rental + insurance status display.
DB RPCs verified end-to-end (rolled-back txn): submit matches token, updates the
rental, marks the request submitted. Edge function deployed.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
Approved/paid bills that never went through in-app approval (imports, bulk
loads) had no approver row, so the Approvers column was blank. Backfill a
synthetic approver: 'Imported' for system imports (created_by null), the
creator's name (fallback 'Direct entry') for in-app entries. Adds an AFTER
INSERT trigger so future imported-as-approved/paid bills get one too.
Applied to prod: +1,140 rows, 0 approved/paid bills now missing an approver.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
Restrict marking a bill paid to admins only, per requirement.
- BillDetailPage: gate Mark Paid / Mark Unpaid on useAuth().isAdmin
(was only hidden in board view).
- BillApprovalsPage: gate Print Checks (which sets bills to paid) on isAdmin.
- Migration: BEFORE INSERT/UPDATE trigger enforce_admin_marks_bill_paid()
rejects the transition into 'paid' for authenticated non-admins. Service-role
/ system contexts (auth.uid() null: buildium-sync, accounting triggers,
autopay) remain allowed. Verified: admin allowed, non-admin blocked (23514).
Note: the approver column showing "None" in production is a stale-deploy
issue — the DB column was renamed vendor_name->approver_name (Jun 4) but
prod still ran code querying vendor_name. Deploying current main resolves it.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
Rename the bill_approvals approver column from vendor_name to approver_name
across UI, hooks, types, and buildium-sync. Add a Chart of Accounts import
dialog (XLSX upload + column mapping + type-alias normalization) and a
"denied" status color.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
- bill_should_mirror now includes 'pending', so approval bills appear in
Payables immediately (still excludes draft/rejected/void/cancelled/denied).
- New reverse-creation path: a bill created natively in the Accounting module
(external_source NULL, non-auto, non-payment, non-void) now creates a matching
public.bills row. The accounting row is pre-linked to the new public id so the
forward sync adopts it (no duplicate mirror); vendor is mapped back to
public.vendors and the line's GL is carried to expense_account_id.
- Backfill: mirrored existing pending public bills and reverse-created the 8
eligible native accounting bills. Verified: 0 unlinked native, 0 duplicate
mirrors, pending bills mirrored.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
Buildium bill imports left expense_account_id null on all bills because the
importer only read firstLine.GLAccountId, but the bill-line payload exposes the
GL id under GLAccount.Id (nested). chart_of_accounts.account_number already
stores the Buildium GL Id, so resolve the line's GL id from either shape before
mapping it. Re-syncing backfills existing bills via the update path.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
Single vendor source (public.vendors) and single COA source (accounting.accounts)
across both bill flows:
- Forward sync now carries public.bills.expense_account_id into the mirrored
accounting.bill_items.account_id (when it resolves to accounting.accounts).
- Reverse trigger flows a GL change on a mirrored accounting bill line back to
public.bills.expense_account_id (loop-guarded).
- New public.ensure_accounting_vendor RPC resolves a chosen public vendor to its
accounting.vendors row; one-time backfill of mirrored line account_id.
- BillApprovalsPage GL pickers now use ChartOfAccountsDropdown (accounting.accounts).
- AccountingBillsPage vendor picker now lists public.vendors scoped to the
company's association and maps to accounting.vendors on save.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
trg_acct_bill_paid_back was AFTER UPDATE only, so bills mirrored into
accounting already-paid never triggered the back-sync that flips
public.bills + bill_approvals to 'paid'. Fire the trigger on INSERT too
and reconcile existing already-paid mirrored bills. Also backfill
invoice-track approvals that uniquely match a bill (bill_id was null).
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
The supabase-js .functions.invoke() call from one edge function to
another doesn't reliably attach the apikey as Authorization, so the
inner send-transactional-email call was failing verify_jwt and
returning 401. Pass the service-role bearer header explicitly.
This is what was actually preventing bill-approval-vote-invite emails
from going out — every Notify Board flow logged 401s on the per-bill
sends, with zero rows ever landing in email_send_log for that template.
Co-Authored-By: Claude Opus 4.7 (1M context) <noreply@anthropic.com>
UI
- Dashboard BillApprovalsCard: render approver name chips (color-coded
by vote status) per pending bill instead of leaving the approver
identity invisible.
- BillDetailPage: collapse the duplicate "Requested Approvers" card
into the existing "Approvers" table. Approve/deny handler now stamps
approved_by = auth.uid() for audit trail.
- MasterBoardDashboardPage: the "pending approvals for me" count was
filtering on a non-existent bill_approvals.approver_user_id column.
Replaced with a board_members.member_name -> bill_approvals.approver_name
join (matches the RLS policy).
- BillApprovalRequestDialog + AIInvoiceParserPage: bill_approvals inserts
now set created_by.
Database
- Rename public.bill_approvals.vendor_name -> approver_name. RLS policies
auto-rewritten by ALTER TABLE RENAME COLUMN; the column was misnamed
(it stores the approver's board-member name, never a vendor).
- Restore the bill_approval_email_tokens table + lookup_/record_
bill_approval_by_token RPCs. The original 20260520153409 migration
was never applied successfully; rewrote it to use approver_name and
to populate approved_by/created_by from board_members.user_id on
token-driven votes. Added the v2 migration that matches the live DB
state.
- accounting trigger: void on accounting.bills cascades to
public.bills.status='cancelled' (existing forward sync then drops the
accounting row per accounting.bill_should_mirror).
Edge function
- send-transactional-email: add bill-approval-request and
bill-approval-vote-invite templates (caller paths in BillApprovalsPage
+ send-bill-approval-invites referenced templates that weren't in the
registry, so every email 404'd). Restored the local copies of
election-invite, board-vote-invite, and the missing registry.ts so the
repo matches what's deployed. Deployed to send-transactional-email v35.
Co-Authored-By: Claude Opus 4.7 (1M context) <noreply@anthropic.com>
Each association now owns an independent set of chart_of_accounts rows. Two
associations can both have a "5000" meaning different things, edited
independently — previously buildium rows were shared across associations via the
association_ids[] array, so editing one association's number edited it for all.
- Data migration: split each shared buildium row into one row per association in
its association_ids (excluding nulls and ids of deleted associations). The
original row stays as the per-association row for its own association_id;
clones are added for the others — nothing is deleted, so no FK dangles.
94 -> 370 buildium rows. References repointed by each record's association
(bills, budgets, owner_ledger_entries, vendor_coa_mappings, units, vendors,
journal_entries; budget_actuals_monthly is a view). parent_account_id remapped
same-association; orphan-parent children become top-level. Pristine backup in
public._coa_perassoc_backup. Ran in one transaction with in-line verification.
- Uniqueness: drop (account_number, accounting_system); add
UNIQUE(association_id, account_number) WHERE accounting_system <> 'platform'
(platform rows mirror accounting.accounts and carry blank/dup codes). This also
finally backs the buildium importers' existing onConflict target.
- Keep association_ids as a single-element mirror of association_id during the
transition so the admin COA page and direct array-contains callers keep working.
- App: fetchChartOfAccounts scopes buildium/zoho by association_id when an
association is given (was system-wide). Importers and sync_account_to_public_coa
were already per-association; no change needed.
Verified on live data: 370 singleton-array rows across 12 associations, zero
intra-association duplicates, zero cross-association references or parents, and a
live two-association "5000" independence test (create/rename/isolate) passed.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
Deposits no longer force the credit side through Undeposited Funds — the
structural cause of negative Undeposited balances. A deposit can now credit any
account(s): interest income, a refund, an insurance reimbursement, cash straight
to the bank, etc.
- Schema: add accounting.deposit_lines (deposit_id, company_id, account_id,
amount, memo) for the credit side, plus deposits.source_account_id as a
single-source fallback. RLS mirrors deposits (staff + company member).
- post_deposit_gl: Dr bank for the total; Cr each deposit_lines row's account
for its amount; no lines -> Cr source_account_id; neither -> Cr Undeposited
Funds (backward compatible — existing deposits stay Dr Bank / Cr Undeposited).
Remainder safety net keeps the entry balanced. New trg_acct_deposit_line_gl
re-posts when lines change (header trigger fires before lines exist).
- Make Deposit page: GL-driven submit writes the deposit header + deposit_lines
and marks selected payments deposited. Adds an "Other deposit lines" grid
(account + amount + memo) alongside the existing Undeposited selection, with a
running grand total and a soft guard against over-crediting Undeposited.
Drops the old bank/Undeposited register-transaction inserts and manual balance
pokes (never exercised in production; carried a money-in sign bug). Deposits
are GL-only, consistent with the sync-created deposits already in the DB.
Verified Dr/Cr for single-source and multi-line scenarios against the live GL.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
Under accrual, a vendor expense is recognized once — when the bill is entered
(Dr Expense / Cr A/P). Paying a bill must only relieve the liability
(Dr A/P / Cr Bank) and never re-hit the expense account. This hardens the
existing Pay Bills flow against re-recognition and double counting.
- Strict bill matching: extract a pure, dependency-free matcher into
lib/billMatch.ts (debitMatchesBill/matchOpenBills) — same vendor, status
open/overdue/partially_paid, amount within $0.01 of remaining (or <= remaining
for partials), debit date within ±30 days of due/issue date. Unit-tested in
billMatch.test.ts (covers the identical-recurring-charge regression).
- AccountingBankingPage.saveTx uses the strict rule (was "any open bill"), so a
thrice-paid identical charge only clears the in-window bill.
- Bank-feed categorizer (bulkSetCategory) matches open bills before assigning an
expense COA: single match clears A/P + links the bill; multi-match is skipped
with a prompt to resolve in Pay Bills; no match categorizes as a direct expense.
- DB guard: add accounting.transactions.bill_id (FK -> bills) and CHECK
chk_bill_payment_no_coa (bill_id IS NULL OR coa_account_id IS NULL) so a
bill-linked payment can never carry an expense category. Both writers set
bill_id on single-bill payments; partial payments now write partially_paid.
- One-time cleanup: clear coa_account_id on Ashley Manor's 8 double-counted bill
payments ($2,198.98) so the GL reposts them as Dr A/P / Cr Bank.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
- Add Sales Receipts page (dashboard/accounting/sales-receipts): records a
cash sale (name, address, income account, price, qty) — deposits and books
income in one step via a transaction. New accounting.sales_receipts table.
- Sync chart of accounts to the accounting dashboard: mirror accounting.accounts
into public.chart_of_accounts for platform associations (one-way, same id) so
Bill Approvals and every COA consumer use the dashboard's accounts. Legacy
rows hidden; Bill Approvals made system-aware.
- Vendor-expense recognition: a vendor payment with no bill now books the
expense directly (Dr Expense / Cr Bank) on the payment date instead of going
to A/P; payments against open bills still clear A/P (applied FIFO). Backfill
reclassifies unbilled payments stuck in A/P. Expense Summary report made
GL-driven so it follows the same rule.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
- buildium-sync now ensures every active association has an accounting company
after syncing associations. Once it exists, the existing DB triggers flow
units -> customers, owner ledger -> A/R + income, and bills -> A/P + expense
into Accounting automatically (closing the gap where Buildium synced only the
main dashboard, not Accounting).
- New buildium-opening-balances function: fetches an association's Buildium GL
trial balance as of a cutoff (default 2025-12-31, Accrual), maps GL accounts
to accounting accounts (flagging bank accounts), rolls prior-year P&L into
Retained Earnings, writes accounting.opening_balances, and posts the opening
GL entry. Idempotent; service-role gated.
Applied to 6 Buildium associations (opening balances + 2026 activity); all
balance. New columns/data applied to the project directly.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
Replace Lovable-bound email transport and auth webhook so the platform
sends all automated email through its own infrastructure.
- process-email-queue: drop sendLovableEmail/LOVABLE_API_KEY; send via the
Hostinger Email API (primary) with automatic SMTP fallback. Shared
transports added in _shared/hostinger-mail.ts and _shared/smtp-send.ts.
- auth-email-hook: verify Supabase's native Send Email hook signature
(Standard Webhooks via SEND_EMAIL_HOOK_SECRET) instead of Lovable's libs;
build the GoTrue verify URL; keep enqueue → process-email-queue.
- Recreate the 6 auth email templates under _shared/email-templates/ that
previously only existed in the deployed function.
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
- Remove the Zoho Books integration (edge functions, sync libs, settings,
reports/overview, banking links, fees tab, import dialog); preserve fee
rules as a standalone FeesTab and the COA accounting_system classification.
- Financial Overview/Reports (staff + board) render the Accounting dashboard
and reports; board reports mirror the rich Accounting Reports.
- New Reserve Fund Schedule report + an is_reserve flag on accounts.
- Unify all report exports to a branded format (logo + centered header +
footer): shared ReportSheet (on-screen) and reportHeader (PDF). Budget vs
Actuals and Bank Reconciliation PDFs now match the reference layout.
- Render financial reports inline (no preview pop-up).
- Budget Management mirrors Accounting Budgeting (staff-accessible) with SPA
navigation; editable bills in the Accounting Bills page.
- Negative opening balances flow through to the GL and reports (allow negative
input; keep non-zero on save; signed CSV import).
- Upload a per-account trial balance via CSV on Opening Balances.
- Board members: read-only RLS access to their association's accounting ledger;
editable board-members panel on the association page; share vendor contacts
with the board (toggle + directory section).
Co-Authored-By: Claude Opus 4.8 <noreply@anthropic.com>
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