Added workflow & tasks UI

X-Lovable-Edit-ID: edt-f7ed0edd-9913-4ea1-a2e8-4e4c881f00f2
Co-authored-by: renee-png <262607627+renee-png@users.noreply.github.com>

src/components/app-shell.tsx

@@ -13,6 +13,7 @@ import {
   Scale,
   LayoutDashboard,
   Settings,
+  Wallet,
 } from "lucide-react";
 import { cn } from "@/lib/utils";
 import type { ReactNode } from "react";
@@ -28,6 +29,7 @@ const NAV: NavItem[] = [
   { to: "/", label: "Dashboard", icon: LayoutDashboard },
   { to: "/clients", label: "Clients", icon: Users },
   { to: "/cases", label: "Cases", icon: Briefcase },
+  { to: "/collections", label: "Collections", icon: Wallet },
   { to: "/invoices", label: "Invoices", icon: Receipt },
   { to: "/admin/users", label: "Users", icon: ShieldCheck, adminOnly: true },
   { to: "/settings", label: "Settings", icon: Settings, adminOnly: true },

src/components/cases/collections-tab.tsx

@@ -299,7 +299,7 @@ export function CaseCollectionsTab({
 }
 
 // ─── Collection detail (ledger) ─────────────────────────────────────
-function CollectionDetail({
+export function CollectionDetail({
   collection,
   annualRate,
   currentBalance,

src/integrations/supabase/types.ts

@@ -250,12 +250,145 @@ export type Database = {
           },
         ]
       }
+      collection_tasks: {
+        Row: {
+          assignee_id: string | null
+          collection_id: string
+          created_at: string
+          created_by: string | null
+          done: boolean
+          done_at: string | null
+          due_date: string | null
+          id: string
+          sort_order: number
+          stage_key: string | null
+          title: string
+          updated_at: string
+        }
+        Insert: {
+          assignee_id?: string | null
+          collection_id: string
+          created_at?: string
+          created_by?: string | null
+          done?: boolean
+          done_at?: string | null
+          due_date?: string | null
+          id?: string
+          sort_order?: number
+          stage_key?: string | null
+          title: string
+          updated_at?: string
+        }
+        Update: {
+          assignee_id?: string | null
+          collection_id?: string
+          created_at?: string
+          created_by?: string | null
+          done?: boolean
+          done_at?: string | null
+          due_date?: string | null
+          id?: string
+          sort_order?: number
+          stage_key?: string | null
+          title?: string
+          updated_at?: string
+        }
+        Relationships: [
+          {
+            foreignKeyName: "collection_tasks_assignee_id_fkey"
+            columns: ["assignee_id"]
+            isOneToOne: false
+            referencedRelation: "profiles"
+            referencedColumns: ["id"]
+          },
+          {
+            foreignKeyName: "collection_tasks_collection_id_fkey"
+            columns: ["collection_id"]
+            isOneToOne: false
+            referencedRelation: "collections"
+            referencedColumns: ["id"]
+          },
+          {
+            foreignKeyName: "collection_tasks_stage_key_fkey"
+            columns: ["stage_key"]
+            isOneToOne: false
+            referencedRelation: "collection_workflow_stages"
+            referencedColumns: ["key"]
+          },
+        ]
+      }
+      collection_workflow_stages: {
+        Row: {
+          created_at: string
+          id: string
+          key: string
+          label: string
+          sort_order: number
+          updated_at: string
+        }
+        Insert: {
+          created_at?: string
+          id?: string
+          key: string
+          label: string
+          sort_order?: number
+          updated_at?: string
+        }
+        Update: {
+          created_at?: string
+          id?: string
+          key?: string
+          label?: string
+          sort_order?: number
+          updated_at?: string
+        }
+        Relationships: []
+      }
+      collection_workflow_tasks: {
+        Row: {
+          created_at: string
+          days_to_due: number
+          id: string
+          sort_order: number
+          stage_key: string
+          title: string
+          updated_at: string
+        }
+        Insert: {
+          created_at?: string
+          days_to_due?: number
+          id?: string
+          sort_order?: number
+          stage_key: string
+          title: string
+          updated_at?: string
+        }
+        Update: {
+          created_at?: string
+          days_to_due?: number
+          id?: string
+          sort_order?: number
+          stage_key?: string
+          title?: string
+          updated_at?: string
+        }
+        Relationships: [
+          {
+            foreignKeyName: "collection_workflow_tasks_stage_key_fkey"
+            columns: ["stage_key"]
+            isOneToOne: false
+            referencedRelation: "collection_workflow_stages"
+            referencedColumns: ["key"]
+          },
+        ]
+      }
       collections: {
         Row: {
           case_id: string
           closed_at: string | null
           created_at: string
           created_by: string | null
+          current_stage: string | null
           homeowner_id: string
           id: string
           notes: string | null
@@ -268,6 +401,7 @@ export type Database = {
           closed_at?: string | null
           created_at?: string
           created_by?: string | null
+          current_stage?: string | null
           homeowner_id: string
           id?: string
           notes?: string | null
@@ -280,6 +414,7 @@ export type Database = {
           closed_at?: string | null
           created_at?: string
           created_by?: string | null
+          current_stage?: string | null
           homeowner_id?: string
           id?: string
           notes?: string | null
@@ -295,6 +430,13 @@ export type Database = {
             referencedRelation: "cases"
             referencedColumns: ["id"]
           },
+          {
+            foreignKeyName: "collections_current_stage_fkey"
+            columns: ["current_stage"]
+            isOneToOne: false
+            referencedRelation: "collection_workflow_stages"
+            referencedColumns: ["key"]
+          },
           {
             foreignKeyName: "collections_homeowner_id_fkey"
             columns: ["homeowner_id"]

src/routeTree.gen.ts

@@ -14,9 +14,12 @@ import { Route as SettingsRouteImport } from './routes/settings'
 import { Route as LoginRouteImport } from './routes/login'
 import { Route as IndexRouteImport } from './routes/index'
 import { Route as SettingsIndexRouteImport } from './routes/settings.index'
+import { Route as CollectionsIndexRouteImport } from './routes/collections.index'
 import { Route as ClientsIndexRouteImport } from './routes/clients.index'
 import { Route as CasesIndexRouteImport } from './routes/cases.index'
+import { Route as SettingsWorkflowRouteImport } from './routes/settings.workflow'
 import { Route as SettingsFeesRouteImport } from './routes/settings.fees'
+import { Route as CollectionsCollectionIdRouteImport } from './routes/collections.$collectionId'
 import { Route as ClientsClientIdRouteImport } from './routes/clients.$clientId'
 import { Route as CasesNewRouteImport } from './routes/cases.new'
 import { Route as CasesCaseIdRouteImport } from './routes/cases.$caseId'
@@ -47,6 +50,11 @@ const SettingsIndexRoute = SettingsIndexRouteImport.update({
   path: '/',
   getParentRoute: () => SettingsRoute,
 } as any)
+const CollectionsIndexRoute = CollectionsIndexRouteImport.update({
+  id: '/collections/',
+  path: '/collections/',
+  getParentRoute: () => rootRouteImport,
+} as any)
 const ClientsIndexRoute = ClientsIndexRouteImport.update({
   id: '/clients/',
   path: '/clients/',
@@ -57,11 +65,21 @@ const CasesIndexRoute = CasesIndexRouteImport.update({
   path: '/cases/',
   getParentRoute: () => rootRouteImport,
 } as any)
+const SettingsWorkflowRoute = SettingsWorkflowRouteImport.update({
+  id: '/workflow',
+  path: '/workflow',
+  getParentRoute: () => SettingsRoute,
+} as any)
 const SettingsFeesRoute = SettingsFeesRouteImport.update({
   id: '/fees',
   path: '/fees',
   getParentRoute: () => SettingsRoute,
 } as any)
+const CollectionsCollectionIdRoute = CollectionsCollectionIdRouteImport.update({
+  id: '/collections/$collectionId',
+  path: '/collections/$collectionId',
+  getParentRoute: () => rootRouteImport,
+} as any)
 const ClientsClientIdRoute = ClientsClientIdRouteImport.update({
   id: '/clients/$clientId',
   path: '/clients/$clientId',
@@ -92,9 +110,12 @@ export interface FileRoutesByFullPath {
   '/cases/$caseId': typeof CasesCaseIdRoute
   '/cases/new': typeof CasesNewRoute
   '/clients/$clientId': typeof ClientsClientIdRoute
+  '/collections/$collectionId': typeof CollectionsCollectionIdRoute
   '/settings/fees': typeof SettingsFeesRoute
+  '/settings/workflow': typeof SettingsWorkflowRoute
   '/cases/': typeof CasesIndexRoute
   '/clients/': typeof ClientsIndexRoute
+  '/collections/': typeof CollectionsIndexRoute
   '/settings/': typeof SettingsIndexRoute
 }
 export interface FileRoutesByTo {
@@ -105,9 +126,12 @@ export interface FileRoutesByTo {
   '/cases/$caseId': typeof CasesCaseIdRoute
   '/cases/new': typeof CasesNewRoute
   '/clients/$clientId': typeof ClientsClientIdRoute
+  '/collections/$collectionId': typeof CollectionsCollectionIdRoute
   '/settings/fees': typeof SettingsFeesRoute
+  '/settings/workflow': typeof SettingsWorkflowRoute
   '/cases': typeof CasesIndexRoute
   '/clients': typeof ClientsIndexRoute
+  '/collections': typeof CollectionsIndexRoute
   '/settings': typeof SettingsIndexRoute
 }
 export interface FileRoutesById {
@@ -120,9 +144,12 @@ export interface FileRoutesById {
   '/cases/$caseId': typeof CasesCaseIdRoute
   '/cases/new': typeof CasesNewRoute
   '/clients/$clientId': typeof ClientsClientIdRoute
+  '/collections/$collectionId': typeof CollectionsCollectionIdRoute
   '/settings/fees': typeof SettingsFeesRoute
+  '/settings/workflow': typeof SettingsWorkflowRoute
   '/cases/': typeof CasesIndexRoute
   '/clients/': typeof ClientsIndexRoute
+  '/collections/': typeof CollectionsIndexRoute
   '/settings/': typeof SettingsIndexRoute
 }
 export interface FileRouteTypes {
@@ -136,9 +163,12 @@ export interface FileRouteTypes {
     | '/cases/$caseId'
     | '/cases/new'
     | '/clients/$clientId'
+    | '/collections/$collectionId'
     | '/settings/fees'
+    | '/settings/workflow'
     | '/cases/'
     | '/clients/'
+    | '/collections/'
     | '/settings/'
   fileRoutesByTo: FileRoutesByTo
   to:
@@ -149,9 +179,12 @@ export interface FileRouteTypes {
     | '/cases/$caseId'
     | '/cases/new'
     | '/clients/$clientId'
+    | '/collections/$collectionId'
     | '/settings/fees'
+    | '/settings/workflow'
     | '/cases'
     | '/clients'
+    | '/collections'
     | '/settings'
   id:
     | '__root__'
@@ -163,9 +196,12 @@ export interface FileRouteTypes {
     | '/cases/$caseId'
     | '/cases/new'
     | '/clients/$clientId'
+    | '/collections/$collectionId'
     | '/settings/fees'
+    | '/settings/workflow'
     | '/cases/'
     | '/clients/'
+    | '/collections/'
     | '/settings/'
   fileRoutesById: FileRoutesById
 }
@@ -178,8 +214,10 @@ export interface RootRouteChildren {
   CasesCaseIdRoute: typeof CasesCaseIdRoute
   CasesNewRoute: typeof CasesNewRoute
   ClientsClientIdRoute: typeof ClientsClientIdRoute
+  CollectionsCollectionIdRoute: typeof CollectionsCollectionIdRoute
   CasesIndexRoute: typeof CasesIndexRoute
   ClientsIndexRoute: typeof ClientsIndexRoute
+  CollectionsIndexRoute: typeof CollectionsIndexRoute
 }
 
 declare module '@tanstack/react-router' {
@@ -219,6 +257,13 @@ declare module '@tanstack/react-router' {
       preLoaderRoute: typeof SettingsIndexRouteImport
       parentRoute: typeof SettingsRoute
     }
+    '/collections/': {
+      id: '/collections/'
+      path: '/collections'
+      fullPath: '/collections/'
+      preLoaderRoute: typeof CollectionsIndexRouteImport
+      parentRoute: typeof rootRouteImport
+    }
     '/clients/': {
       id: '/clients/'
       path: '/clients'
@@ -233,6 +278,13 @@ declare module '@tanstack/react-router' {
       preLoaderRoute: typeof CasesIndexRouteImport
       parentRoute: typeof rootRouteImport
     }
+    '/settings/workflow': {
+      id: '/settings/workflow'
+      path: '/workflow'
+      fullPath: '/settings/workflow'
+      preLoaderRoute: typeof SettingsWorkflowRouteImport
+      parentRoute: typeof SettingsRoute
+    }
     '/settings/fees': {
       id: '/settings/fees'
       path: '/fees'
@@ -240,6 +292,13 @@ declare module '@tanstack/react-router' {
       preLoaderRoute: typeof SettingsFeesRouteImport
       parentRoute: typeof SettingsRoute
     }
+    '/collections/$collectionId': {
+      id: '/collections/$collectionId'
+      path: '/collections/$collectionId'
+      fullPath: '/collections/$collectionId'
+      preLoaderRoute: typeof CollectionsCollectionIdRouteImport
+      parentRoute: typeof rootRouteImport
+    }
     '/clients/$clientId': {
       id: '/clients/$clientId'
       path: '/clients/$clientId'
@@ -273,11 +332,13 @@ declare module '@tanstack/react-router' {
 
 interface SettingsRouteChildren {
   SettingsFeesRoute: typeof SettingsFeesRoute
+  SettingsWorkflowRoute: typeof SettingsWorkflowRoute
   SettingsIndexRoute: typeof SettingsIndexRoute
 }
 
 const SettingsRouteChildren: SettingsRouteChildren = {
   SettingsFeesRoute: SettingsFeesRoute,
+  SettingsWorkflowRoute: SettingsWorkflowRoute,
   SettingsIndexRoute: SettingsIndexRoute,
 }
 
@@ -294,8 +355,10 @@ const rootRouteChildren: RootRouteChildren = {
   CasesCaseIdRoute: CasesCaseIdRoute,
   CasesNewRoute: CasesNewRoute,
   ClientsClientIdRoute: ClientsClientIdRoute,
+  CollectionsCollectionIdRoute: CollectionsCollectionIdRoute,
   CasesIndexRoute: CasesIndexRoute,
   ClientsIndexRoute: ClientsIndexRoute,
+  CollectionsIndexRoute: CollectionsIndexRoute,
 }
 export const routeTree = rootRouteImport
   ._addFileChildren(rootRouteChildren)

src/routes/collections.$collectionId.tsx

@@ -0,0 +1,568 @@
+import { createFileRoute, Link, useNavigate } from "@tanstack/react-router";
+import { useEffect, useMemo, useState } from "react";
+import { ProtectedLayout } from "@/components/protected-layout";
+import { PageContainer } from "@/components/app-shell";
+import { supabase } from "@/integrations/supabase/client";
+import { useAuth } from "@/lib/auth";
+import { Button } from "@/components/ui/button";
+import { Card, CardContent } from "@/components/ui/card";
+import { Input } from "@/components/ui/input";
+import { Label } from "@/components/ui/label";
+import { Badge } from "@/components/ui/badge";
+import { Checkbox } from "@/components/ui/checkbox";
+import {
+  Select,
+  SelectContent,
+  SelectItem,
+  SelectTrigger,
+  SelectValue,
+} from "@/components/ui/select";
+import {
+  Dialog,
+  DialogContent,
+  DialogDescription,
+  DialogFooter,
+  DialogHeader,
+  DialogTitle,
+} from "@/components/ui/dialog";
+import { CollectionDetail } from "@/components/cases/collections-tab";
+import { formatDate } from "@/lib/format";
+import {
+  ArrowLeft,
+  ArrowRight,
+  CheckCircle2,
+  Circle,
+  ListChecks,
+  Loader2,
+  Plus,
+  Trash2,
+} from "lucide-react";
+import { toast } from "sonner";
+
+export const Route = createFileRoute("/collections/$collectionId")({
+  component: CollectionDetailRoute,
+});
+
+interface Stage {
+  key: string;
+  label: string;
+  sort_order: number;
+}
+
+interface Profile {
+  id: string;
+  full_name: string;
+  email: string;
+}
+
+interface Task {
+  id: string;
+  collection_id: string;
+  stage_key: string | null;
+  title: string;
+  due_date: string | null;
+  assignee_id: string | null;
+  done: boolean;
+  done_at: string | null;
+  sort_order: number;
+}
+
+function CollectionDetailRoute() {
+  const { collectionId } = Route.useParams();
+  const navigate = useNavigate();
+  const { user } = useAuth();
+
+  const [collection, setCollection] = useState<any | null>(null);
+  const [stages, setStages] = useState<Stage[]>([]);
+  const [profiles, setProfiles] = useState<Profile[]>([]);
+  const [tasks, setTasks] = useState<Task[]>([]);
+  const [loading, setLoading] = useState(true);
+  const [escalating, setEscalating] = useState(false);
+  const [addTaskOpen, setAddTaskOpen] = useState(false);
+  const [reload, setReload] = useState(0);
+
+  useEffect(() => {
+    let active = true;
+    (async () => {
+      setLoading(true);
+      const [{ data: col }, { data: stgs }, { data: profs }] = await Promise.all([
+        supabase
+          .from("collections")
+          .select(
+            "*, homeowner:homeowners(*), case:cases(id, case_number, title, default_hourly_rate, client:clients(id, name, annual_interest_rate))",
+          )
+          .eq("id", collectionId)
+          .maybeSingle(),
+        supabase.from("collection_workflow_stages").select("*").order("sort_order"),
+        supabase.from("profiles").select("id, full_name, email"),
+      ]);
+      if (!active) return;
+      setCollection(col);
+      setStages((stgs ?? []) as Stage[]);
+      setProfiles((profs ?? []) as Profile[]);
+      const { data: tsks } = await supabase
+        .from("collection_tasks")
+        .select("*")
+        .eq("collection_id", collectionId)
+        .order("done")
+        .order("sort_order")
+        .order("created_at");
+      if (!active) return;
+      setTasks((tsks ?? []) as Task[]);
+      setLoading(false);
+    })();
+    return () => {
+      active = false;
+    };
+  }, [collectionId, reload]);
+
+  const refreshTasks = async () => {
+    const { data } = await supabase
+      .from("collection_tasks")
+      .select("*")
+      .eq("collection_id", collectionId)
+      .order("done")
+      .order("sort_order")
+      .order("created_at");
+    setTasks((data ?? []) as Task[]);
+  };
+
+  const currentStageIdx = useMemo(
+    () => stages.findIndex((s) => s.key === collection?.current_stage),
+    [stages, collection?.current_stage],
+  );
+  const nextStage = currentStageIdx >= 0 ? stages[currentStageIdx + 1] : null;
+  const isLastStage = currentStageIdx === stages.length - 1;
+
+  const escalate = async () => {
+    if (!collection || !nextStage) return;
+    if (
+      !confirm(
+        `Escalate to "${nextStage.label}"? This will populate the checklist tasks for that stage.`,
+      )
+    )
+      return;
+    setEscalating(true);
+
+    // Update stage
+    const { error: updErr } = await supabase
+      .from("collections")
+      .update({ current_stage: nextStage.key })
+      .eq("id", collection.id);
+    if (updErr) {
+      setEscalating(false);
+      toast.error("Could not escalate", { description: updErr.message });
+      return;
+    }
+
+    // Pull templates for the new stage
+    const { data: templates } = await supabase
+      .from("collection_workflow_tasks")
+      .select("*")
+      .eq("stage_key", nextStage.key)
+      .order("sort_order");
+
+    if (templates && templates.length) {
+      const today = new Date();
+      const inserts = templates.map((t: any) => {
+        const due = new Date(today);
+        due.setDate(due.getDate() + (t.days_to_due ?? 7));
+        return {
+          collection_id: collection.id,
+          stage_key: nextStage.key,
+          title: t.title,
+          due_date: due.toISOString().slice(0, 10),
+          sort_order: t.sort_order,
+          created_by: user?.id,
+        };
+      });
+      const { error: insErr } = await supabase
+        .from("collection_tasks")
+        .insert(inserts);
+      if (insErr) {
+        toast.error("Stage advanced but task creation failed", {
+          description: insErr.message,
+        });
+      }
+    }
+
+    setEscalating(false);
+    toast.success(`Escalated to ${nextStage.label}`);
+    setReload((r) => r + 1);
+  };
+
+  const toggleDone = async (t: Task) => {
+    const next = !t.done;
+    const { error } = await supabase
+      .from("collection_tasks")
+      .update({
+        done: next,
+        done_at: next ? new Date().toISOString() : null,
+      })
+      .eq("id", t.id);
+    if (error) toast.error("Could not update", { description: error.message });
+    else refreshTasks();
+  };
+
+  const deleteTask = async (id: string) => {
+    if (!confirm("Delete this task?")) return;
+    const { error } = await supabase
+      .from("collection_tasks")
+      .delete()
+      .eq("id", id);
+    if (error) toast.error("Could not delete", { description: error.message });
+    else refreshTasks();
+  };
+
+  const updateAssignee = async (id: string, assignee_id: string | null) => {
+    const { error } = await supabase
+      .from("collection_tasks")
+      .update({ assignee_id })
+      .eq("id", id);
+    if (error) toast.error("Could not update", { description: error.message });
+    else refreshTasks();
+  };
+
+  const updateDueDate = async (id: string, due_date: string) => {
+    const { error } = await supabase
+      .from("collection_tasks")
+      .update({ due_date: due_date || null })
+      .eq("id", id);
+    if (error) toast.error("Could not update", { description: error.message });
+    else refreshTasks();
+  };
+
+  if (loading) {
+    return (
+      <ProtectedLayout>
+        <PageContainer>
+          <div className="p-12 text-center text-muted-foreground">Loading…</div>
+        </PageContainer>
+      </ProtectedLayout>
+    );
+  }
+
+  if (!collection) {
+    return (
+      <ProtectedLayout>
+        <PageContainer>
+          <div className="p-12 text-center text-muted-foreground">
+            Collection not found.{" "}
+            <Link to="/collections" className="underline">
+              Back
+            </Link>
+          </div>
+        </PageContainer>
+      </ProtectedLayout>
+    );
+  }
+
+  const annualRate = collection.case?.client?.annual_interest_rate ?? null;
+  const balanceFromOpening = Number(collection.homeowner?.opening_balance ?? 0);
+  const currentStageLabel =
+    stages.find((s) => s.key === collection.current_stage)?.label ?? "—";
+
+  const openTasks = tasks.filter((t) => !t.done);
+  const doneTasks = tasks.filter((t) => t.done);
+
+  return (
+    <ProtectedLayout>
+      <PageContainer>
+        <Button
+          variant="ghost"
+          size="sm"
+          onClick={() => navigate({ to: "/collections" })}
+          className="-ml-2 mb-3"
+        >
+          <ArrowLeft className="h-4 w-4 mr-1" /> All collections
+        </Button>
+
+        {/* Workflow header */}
+        <Card className="border-border/60 mb-4">
+          <CardContent className="p-4 flex flex-wrap items-center justify-between gap-4">
+            <div>
+              <div className="text-xs uppercase tracking-wider text-muted-foreground mb-1">
+                Workflow stage
+              </div>
+              <div className="flex items-center gap-2 flex-wrap">
+                {stages.map((s, i) => {
+                  const isCurrent = s.key === collection.current_stage;
+                  const isPast = i < currentStageIdx;
+                  return (
+                    <div key={s.key} className="flex items-center gap-2">
+                      <Badge
+                        variant={isCurrent ? "default" : "outline"}
+                        className={
+                          isCurrent
+                            ? ""
+                            : isPast
+                              ? "opacity-60 line-through"
+                              : "opacity-50"
+                        }
+                      >
+                        {s.label}
+                      </Badge>
+                      {i < stages.length - 1 && (
+                        <ArrowRight className="h-3 w-3 text-muted-foreground" />
+                      )}
+                    </div>
+                  );
+                })}
+              </div>
+            </div>
+            <Button
+              onClick={escalate}
+              disabled={escalating || isLastStage || !nextStage}
+              size="lg"
+            >
+              {escalating ? (
+                <Loader2 className="h-4 w-4 mr-2 animate-spin" />
+              ) : (
+                <ArrowRight className="h-4 w-4 mr-2" />
+              )}
+              {isLastStage
+                ? "Final stage"
+                : `Escalate → ${nextStage?.label ?? ""}`}
+            </Button>
+          </CardContent>
+        </Card>
+
+        {/* Tasks */}
+        <Card className="border-border/60 mb-6">
+          <CardContent className="p-4">
+            <div className="flex items-center justify-between mb-3">
+              <h3 className="font-serif text-lg flex items-center gap-2">
+                <ListChecks className="h-4 w-4 text-muted-foreground" />
+                Tasks
+                {openTasks.length > 0 && (
+                  <Badge variant="secondary" className="ml-1">
+                    {openTasks.length} open
+                  </Badge>
+                )}
+              </h3>
+              <Button size="sm" variant="outline" onClick={() => setAddTaskOpen(true)}>
+                <Plus className="h-3.5 w-3.5 mr-1" /> Add task
+              </Button>
+            </div>
+            {tasks.length === 0 ? (
+              <p className="text-sm text-muted-foreground italic py-4">
+                No tasks yet. Escalate to populate the next stage's checklist, or
+                add one manually.
+              </p>
+            ) : (
+              <div className="space-y-1">
+                {[...openTasks, ...doneTasks].map((t) => {
+                  const stageLabel =
+                    stages.find((s) => s.key === t.stage_key)?.label;
+                  const overdue =
+                    !t.done &&
+                    t.due_date &&
+                    new Date(t.due_date) < new Date(new Date().toDateString());
+                  return (
+                    <div
+                      key={t.id}
+                      className={`flex items-center gap-3 px-2 py-2 rounded-md hover:bg-muted/40 ${
+                        t.done ? "opacity-60" : ""
+                      }`}
+                    >
+                      <button
+                        onClick={() => toggleDone(t)}
+                        className="shrink-0"
+                        aria-label={t.done ? "Mark not done" : "Mark done"}
+                      >
+                        {t.done ? (
+                          <CheckCircle2 className="h-5 w-5 text-emerald-600" />
+                        ) : (
+                          <Circle className="h-5 w-5 text-muted-foreground" />
+                        )}
+                      </button>
+                      <div className="flex-1 min-w-0">
+                        <div className={`text-sm ${t.done ? "line-through" : ""}`}>
+                          {t.title}
+                        </div>
+                        {stageLabel && (
+                          <div className="text-[10px] uppercase tracking-wider text-muted-foreground">
+                            {stageLabel}
+                          </div>
+                        )}
+                      </div>
+                      <Input
+                        type="date"
+                        className={`h-8 w-[150px] text-xs ${
+                          overdue ? "border-destructive text-destructive" : ""
+                        }`}
+                        value={t.due_date ?? ""}
+                        onChange={(e) => updateDueDate(t.id, e.target.value)}
+                      />
+                      <Select
+                        value={t.assignee_id ?? "unassigned"}
+                        onValueChange={(v) =>
+                          updateAssignee(t.id, v === "unassigned" ? null : v)
+                        }
+                      >
+                        <SelectTrigger className="h-8 w-[180px] text-xs">
+                          <SelectValue placeholder="Unassigned" />
+                        </SelectTrigger>
+                        <SelectContent>
+                          <SelectItem value="unassigned">Unassigned</SelectItem>
+                          {profiles.map((p) => (
+                            <SelectItem key={p.id} value={p.id}>
+                              {p.full_name || p.email}
+                            </SelectItem>
+                          ))}
+                        </SelectContent>
+                      </Select>
+                      <Button
+                        variant="ghost"
+                        size="icon"
+                        className="h-8 w-8"
+                        onClick={() => deleteTask(t.id)}
+                      >
+                        <Trash2 className="h-3.5 w-3.5 text-destructive" />
+                      </Button>
+                    </div>
+                  );
+                })}
+              </div>
+            )}
+          </CardContent>
+        </Card>
+
+        {/* Ledger */}
+        <CollectionDetail
+          collection={collection}
+          annualRate={annualRate}
+          currentBalance={balanceFromOpening /* recalculated by detail */}
+          onBack={() => navigate({ to: "/collections" })}
+          onChange={() => setReload((r) => r + 1)}
+        />
+
+        <AddTaskDialog
+          open={addTaskOpen}
+          onOpenChange={setAddTaskOpen}
+          collectionId={collection.id}
+          currentStageKey={collection.current_stage}
+          profiles={profiles}
+          userId={user?.id}
+          onSaved={refreshTasks}
+        />
+      </PageContainer>
+    </ProtectedLayout>
+  );
+}
+
+function AddTaskDialog({
+  open,
+  onOpenChange,
+  collectionId,
+  currentStageKey,
+  profiles,
+  userId,
+  onSaved,
+}: {
+  open: boolean;
+  onOpenChange: (v: boolean) => void;
+  collectionId: string;
+  currentStageKey: string | null;
+  profiles: Profile[];
+  userId?: string;
+  onSaved: () => void;
+}) {
+  const [title, setTitle] = useState("");
+  const [dueDate, setDueDate] = useState(() => {
+    const d = new Date();
+    d.setDate(d.getDate() + 7);
+    return d.toISOString().slice(0, 10);
+  });
+  const [assignee, setAssignee] = useState<string>("unassigned");
+  const [submitting, setSubmitting] = useState(false);
+
+  useEffect(() => {
+    if (open) {
+      setTitle("");
+      const d = new Date();
+      d.setDate(d.getDate() + 7);
+      setDueDate(d.toISOString().slice(0, 10));
+      setAssignee("unassigned");
+    }
+  }, [open]);
+
+  const submit = async () => {
+    if (!title.trim()) return toast.error("Title required");
+    setSubmitting(true);
+    const { error } = await supabase.from("collection_tasks").insert({
+      collection_id: collectionId,
+      stage_key: currentStageKey,
+      title: title.trim(),
+      due_date: dueDate || null,
+      assignee_id: assignee === "unassigned" ? null : assignee,
+      created_by: userId,
+    });
+    setSubmitting(false);
+    if (error) {
+      toast.error("Could not add", { description: error.message });
+      return;
+    }
+    toast.success("Task added");
+    onOpenChange(false);
+    onSaved();
+  };
+
+  return (
+    <Dialog open={open} onOpenChange={onOpenChange}>
+      <DialogContent>
+        <DialogHeader>
+          <DialogTitle className="font-serif">Add task</DialogTitle>
+          <DialogDescription>
+            Manual task on this collection. Will be tagged with the current stage.
+          </DialogDescription>
+        </DialogHeader>
+        <div className="space-y-3">
+          <div>
+            <Label>Title</Label>
+            <Input
+              value={title}
+              onChange={(e) => setTitle(e.target.value)}
+              placeholder="e.g. Call homeowner re: payment plan"
+            />
+          </div>
+          <div className="grid grid-cols-2 gap-3">
+            <div>
+              <Label>Due date</Label>
+              <Input
+                type="date"
+                value={dueDate}
+                onChange={(e) => setDueDate(e.target.value)}
+              />
+            </div>
+            <div>
+              <Label>Assignee</Label>
+              <Select value={assignee} onValueChange={setAssignee}>
+                <SelectTrigger>
+                  <SelectValue />
+                </SelectTrigger>
+                <SelectContent>
+                  <SelectItem value="unassigned">Unassigned</SelectItem>
+                  {profiles.map((p) => (
+                    <SelectItem key={p.id} value={p.id}>
+                      {p.full_name || p.email}
+                    </SelectItem>
+                  ))}
+                </SelectContent>
+              </Select>
+            </div>
+          </div>
+        </div>
+        <DialogFooter>
+          <Button variant="outline" onClick={() => onOpenChange(false)}>
+            Cancel
+          </Button>
+          <Button onClick={submit} disabled={submitting}>
+            {submitting && <Loader2 className="h-4 w-4 mr-2 animate-spin" />}
+            Add task
+          </Button>
+        </DialogFooter>
+      </DialogContent>
+    </Dialog>
+  );
+}

src/routes/collections.index.tsx

@@ -0,0 +1,251 @@
+import { createFileRoute, Link } from "@tanstack/react-router";
+import { useEffect, useState } from "react";
+import { ProtectedLayout } from "@/components/protected-layout";
+import { PageContainer, PageHeader } from "@/components/app-shell";
+import { supabase } from "@/integrations/supabase/client";
+import { Card, CardContent } from "@/components/ui/card";
+import { Badge } from "@/components/ui/badge";
+import { Input } from "@/components/ui/input";
+import {
+  Select,
+  SelectContent,
+  SelectItem,
+  SelectTrigger,
+  SelectValue,
+} from "@/components/ui/select";
+import {
+  Table,
+  TableBody,
+  TableCell,
+  TableHead,
+  TableHeader,
+  TableRow,
+} from "@/components/ui/table";
+import { formatCurrency, formatDate } from "@/lib/format";
+import { ChevronRight, Wallet, Search } from "lucide-react";
+
+export const Route = createFileRoute("/collections/")({
+  component: CollectionsIndexPage,
+});
+
+interface Stage {
+  key: string;
+  label: string;
+  sort_order: number;
+}
+
+function CollectionsIndexPage() {
+  const [rows, setRows] = useState<any[]>([]);
+  const [balances, setBalances] = useState<Record<string, number>>({});
+  const [openTaskCounts, setOpenTaskCounts] = useState<Record<string, number>>({});
+  const [stages, setStages] = useState<Stage[]>([]);
+  const [loading, setLoading] = useState(true);
+  const [search, setSearch] = useState("");
+  const [stageFilter, setStageFilter] = useState<string>("all");
+
+  const load = async () => {
+    setLoading(true);
+    const [{ data: cols }, { data: stgs }] = await Promise.all([
+      supabase
+        .from("collections")
+        .select(
+          "id, status, current_stage, opened_at, homeowner:homeowners(id, first_name, last_name, unit_number, opening_balance), case:cases(id, case_number, title, client:clients(id, name))",
+        )
+        .order("created_at", { ascending: false }),
+      supabase
+        .from("collection_workflow_stages")
+        .select("*")
+        .order("sort_order"),
+    ]);
+    const list = cols ?? [];
+    setRows(list);
+    setStages((stgs ?? []) as Stage[]);
+
+    if (list.length) {
+      const ids = list.map((c: any) => c.id);
+      const [{ data: ents }, { data: tasks }] = await Promise.all([
+        supabase
+          .from("collection_ledger_entries")
+          .select("collection_id, debit, credit")
+          .in("collection_id", ids),
+        supabase
+          .from("collection_tasks")
+          .select("collection_id")
+          .in("collection_id", ids)
+          .eq("done", false),
+      ]);
+      const balMap: Record<string, number> = {};
+      list.forEach((c: any) => {
+        balMap[c.id] = Number(c.homeowner?.opening_balance ?? 0);
+      });
+      (ents ?? []).forEach((e: any) => {
+        balMap[e.collection_id] =
+          (balMap[e.collection_id] ?? 0) + Number(e.debit) - Number(e.credit);
+      });
+      setBalances(balMap);
+
+      const taskMap: Record<string, number> = {};
+      (tasks ?? []).forEach((t: any) => {
+        taskMap[t.collection_id] = (taskMap[t.collection_id] ?? 0) + 1;
+      });
+      setOpenTaskCounts(taskMap);
+    }
+    setLoading(false);
+  };
+
+  useEffect(() => {
+    load();
+  }, []);
+
+  const stageLabel = (key: string | null) =>
+    stages.find((s) => s.key === key)?.label ?? key ?? "—";
+
+  const filtered = rows.filter((r) => {
+    if (stageFilter !== "all" && r.current_stage !== stageFilter) return false;
+    if (!search.trim()) return true;
+    const q = search.toLowerCase();
+    return (
+      `${r.homeowner?.first_name ?? ""} ${r.homeowner?.last_name ?? ""}`
+        .toLowerCase()
+        .includes(q) ||
+      (r.case?.case_number ?? "").toLowerCase().includes(q) ||
+      (r.case?.client?.name ?? "").toLowerCase().includes(q) ||
+      (r.homeowner?.unit_number ?? "").toLowerCase().includes(q)
+    );
+  });
+
+  return (
+    <ProtectedLayout>
+      <PageContainer>
+        <PageHeader
+          title="Collections"
+          description="All homeowner collections across every matter."
+        />
+        <div className="flex gap-3 mb-4 flex-wrap">
+          <div className="relative flex-1 min-w-[260px] max-w-md">
+            <Search className="h-4 w-4 absolute left-3 top-1/2 -translate-y-1/2 text-muted-foreground" />
+            <Input
+              placeholder="Search homeowner, HOA, case…"
+              value={search}
+              onChange={(e) => setSearch(e.target.value)}
+              className="pl-9"
+            />
+          </div>
+          <Select value={stageFilter} onValueChange={setStageFilter}>
+            <SelectTrigger className="w-[260px]">
+              <SelectValue />
+            </SelectTrigger>
+            <SelectContent>
+              <SelectItem value="all">All stages</SelectItem>
+              {stages.map((s) => (
+                <SelectItem key={s.key} value={s.key}>
+                  {s.label}
+                </SelectItem>
+              ))}
+            </SelectContent>
+          </Select>
+        </div>
+
+        <Card className="border-border/60">
+          <CardContent className="p-0">
+            {loading ? (
+              <div className="p-12 text-center text-muted-foreground text-sm">
+                Loading…
+              </div>
+            ) : filtered.length === 0 ? (
+              <div className="p-16 text-center text-muted-foreground text-sm">
+                <Wallet className="h-8 w-8 mx-auto mb-3 opacity-40" />
+                No collections found.
+              </div>
+            ) : (
+              <Table>
+                <TableHeader>
+                  <TableRow>
+                    <TableHead>Homeowner</TableHead>
+                    <TableHead>HOA / Case</TableHead>
+                    <TableHead>Stage</TableHead>
+                    <TableHead className="text-center">Open tasks</TableHead>
+                    <TableHead>Opened</TableHead>
+                    <TableHead className="text-right">Balance</TableHead>
+                    <TableHead></TableHead>
+                  </TableRow>
+                </TableHeader>
+                <TableBody>
+                  {filtered.map((r) => {
+                    const bal = balances[r.id] ?? 0;
+                    const tcount = openTaskCounts[r.id] ?? 0;
+                    return (
+                      <TableRow
+                        key={r.id}
+                        className="cursor-pointer"
+                        onClick={() => {}}
+                      >
+                        <TableCell className="font-medium">
+                          <Link
+                            to="/collections/$collectionId"
+                            params={{ collectionId: r.id }}
+                            className="hover:underline"
+                          >
+                            {r.homeowner?.last_name}, {r.homeowner?.first_name}
+                            {r.homeowner?.unit_number && (
+                              <span className="text-muted-foreground font-normal ml-1">
+                                · Unit {r.homeowner.unit_number}
+                              </span>
+                            )}
+                          </Link>
+                        </TableCell>
+                        <TableCell className="text-sm">
+                          <div>{r.case?.client?.name}</div>
+                          <div className="text-xs text-muted-foreground">
+                            {r.case?.case_number} · {r.case?.title}
+                          </div>
+                        </TableCell>
+                        <TableCell>
+                          <Badge variant="outline" className="text-[10px]">
+                            {stageLabel(r.current_stage)}
+                          </Badge>
+                        </TableCell>
+                        <TableCell className="text-center">
+                          {tcount > 0 ? (
+                            <Badge className="text-[10px]">{tcount}</Badge>
+                          ) : (
+                            <span className="text-xs text-muted-foreground">
+                              —
+                            </span>
+                          )}
+                        </TableCell>
+                        <TableCell className="text-muted-foreground text-sm">
+                          {formatDate(r.opened_at)}
+                        </TableCell>
+                        <TableCell
+                          className={`text-right font-mono ${
+                            bal > 0
+                              ? "text-destructive font-semibold"
+                              : bal < 0
+                                ? "text-emerald-600"
+                                : ""
+                          }`}
+                        >
+                          {formatCurrency(Math.abs(bal))}
+                          {bal < 0 ? " CR" : ""}
+                        </TableCell>
+                        <TableCell className="text-right">
+                          <Link
+                            to="/collections/$collectionId"
+                            params={{ collectionId: r.id }}
+                          >
+                            <ChevronRight className="h-4 w-4 text-muted-foreground inline" />
+                          </Link>
+                        </TableCell>
+                      </TableRow>
+                    );
+                  })}
+                </TableBody>
+              </Table>
+            )}
+          </CardContent>
+        </Card>
+      </PageContainer>
+    </ProtectedLayout>
+  );
+}

src/routes/settings.tsx

@@ -11,6 +11,7 @@ export const Route = createFileRoute("/settings")({
 const TABS = [
   { to: "/settings", label: "Company", exact: true },
   { to: "/settings/fees", label: "Fee schedule" },
+  { to: "/settings/workflow", label: "Collections workflow" },
 ];
 
 function SettingsLayout() {

src/routes/settings.workflow.tsx

@@ -0,0 +1,448 @@
+import { createFileRoute } from "@tanstack/react-router";
+import { useEffect, useState } from "react";
+import { supabase } from "@/integrations/supabase/client";
+import { Button } from "@/components/ui/button";
+import { Card, CardContent } from "@/components/ui/card";
+import { Input } from "@/components/ui/input";
+import { Label } from "@/components/ui/label";
+import {
+  Dialog,
+  DialogContent,
+  DialogDescription,
+  DialogFooter,
+  DialogHeader,
+  DialogTitle,
+} from "@/components/ui/dialog";
+import { Loader2, Pencil, Plus, Trash2, Workflow } from "lucide-react";
+import { toast } from "sonner";
+
+export const Route = createFileRoute("/settings/workflow")({
+  component: WorkflowSettingsPage,
+});
+
+interface Stage {
+  id: string;
+  key: string;
+  label: string;
+  sort_order: number;
+}
+
+interface TaskTpl {
+  id: string;
+  stage_key: string;
+  title: string;
+  days_to_due: number;
+  sort_order: number;
+}
+
+function WorkflowSettingsPage() {
+  const [stages, setStages] = useState<Stage[]>([]);
+  const [tasks, setTasks] = useState<TaskTpl[]>([]);
+  const [loading, setLoading] = useState(true);
+  const [stageEdit, setStageEdit] = useState<Partial<Stage> | null>(null);
+  const [taskEdit, setTaskEdit] = useState<Partial<TaskTpl> | null>(null);
+
+  const load = async () => {
+    setLoading(true);
+    const [{ data: s }, { data: t }] = await Promise.all([
+      supabase.from("collection_workflow_stages").select("*").order("sort_order"),
+      supabase
+        .from("collection_workflow_tasks")
+        .select("*")
+        .order("sort_order"),
+    ]);
+    setStages((s ?? []) as Stage[]);
+    setTasks((t ?? []) as TaskTpl[]);
+    setLoading(false);
+  };
+
+  useEffect(() => {
+    load();
+  }, []);
+
+  const removeStage = async (id: string) => {
+    if (
+      !confirm(
+        "Delete this stage? Its task templates will be removed and any active collections will lose their stage reference.",
+      )
+    )
+      return;
+    const { error } = await supabase
+      .from("collection_workflow_stages")
+      .delete()
+      .eq("id", id);
+    if (error) toast.error("Could not delete", { description: error.message });
+    else {
+      toast.success("Stage deleted");
+      load();
+    }
+  };
+
+  const removeTask = async (id: string) => {
+    if (!confirm("Delete this task template?")) return;
+    const { error } = await supabase
+      .from("collection_workflow_tasks")
+      .delete()
+      .eq("id", id);
+    if (error) toast.error("Could not delete", { description: error.message });
+    else {
+      toast.success("Task removed");
+      load();
+    }
+  };
+
+  return (
+    <div className="space-y-6 max-w-4xl">
+      <p className="text-sm text-muted-foreground">
+        Define escalation stages for homeowner collections. Each stage has a
+        checklist of tasks that auto-populate when you click "Escalate" on a
+        collection.
+      </p>
+
+      <div>
+        <div className="flex items-center justify-between mb-2">
+          <h3 className="font-serif text-lg flex items-center gap-2">
+            <Workflow className="h-4 w-4 text-muted-foreground" />
+            Stages
+          </h3>
+          <Button
+            size="sm"
+            onClick={() =>
+              setStageEdit({
+                sort_order: (stages[stages.length - 1]?.sort_order ?? 0) + 10,
+              })
+            }
+          >
+            <Plus className="h-3.5 w-3.5 mr-1" /> Add stage
+          </Button>
+        </div>
+
+        <div className="space-y-3">
+          {loading ? (
+            <Card className="border-border/60">
+              <CardContent className="p-6 text-center text-sm text-muted-foreground">
+                Loading…
+              </CardContent>
+            </Card>
+          ) : (
+            stages.map((s) => {
+              const stageTasks = tasks.filter((t) => t.stage_key === s.key);
+              return (
+                <Card key={s.id} className="border-border/60">
+                  <CardContent className="p-4">
+                    <div className="flex items-start justify-between gap-3 mb-3">
+                      <div>
+                        <div className="font-serif text-base">{s.label}</div>
+                        <div className="text-xs text-muted-foreground font-mono">
+                          {s.key} · sort {s.sort_order}
+                        </div>
+                      </div>
+                      <div className="flex gap-1">
+                        <Button
+                          variant="ghost"
+                          size="icon"
+                          onClick={() => setStageEdit(s)}
+                        >
+                          <Pencil className="h-3.5 w-3.5" />
+                        </Button>
+                        <Button
+                          variant="ghost"
+                          size="icon"
+                          onClick={() => removeStage(s.id)}
+                        >
+                          <Trash2 className="h-3.5 w-3.5 text-destructive" />
+                        </Button>
+                      </div>
+                    </div>
+
+                    <div className="border-t pt-3">
+                      <div className="flex items-center justify-between mb-2">
+                        <Label className="text-xs uppercase tracking-wider text-muted-foreground">
+                          Task checklist
+                        </Label>
+                        <Button
+                          variant="outline"
+                          size="sm"
+                          onClick={() =>
+                            setTaskEdit({
+                              stage_key: s.key,
+                              days_to_due: 7,
+                              sort_order:
+                                (stageTasks[stageTasks.length - 1]?.sort_order ??
+                                  0) + 10,
+                            })
+                          }
+                        >
+                          <Plus className="h-3 w-3 mr-1" /> Task
+                        </Button>
+                      </div>
+                      {stageTasks.length === 0 ? (
+                        <p className="text-xs text-muted-foreground italic">
+                          No tasks. Escalating to this stage won't create any.
+                        </p>
+                      ) : (
+                        <ul className="space-y-1">
+                          {stageTasks.map((t) => (
+                            <li
+                              key={t.id}
+                              className="flex items-center gap-2 text-sm"
+                            >
+                              <span className="flex-1">{t.title}</span>
+                              <span className="text-xs text-muted-foreground">
+                                due in {t.days_to_due}d
+                              </span>
+                              <Button
+                                variant="ghost"
+                                size="icon"
+                                className="h-7 w-7"
+                                onClick={() => setTaskEdit(t)}
+                              >
+                                <Pencil className="h-3 w-3" />
+                              </Button>
+                              <Button
+                                variant="ghost"
+                                size="icon"
+                                className="h-7 w-7"
+                                onClick={() => removeTask(t.id)}
+                              >
+                                <Trash2 className="h-3 w-3 text-destructive" />
+                              </Button>
+                            </li>
+                          ))}
+                        </ul>
+                      )}
+                    </div>
+                  </CardContent>
+                </Card>
+              );
+            })
+          )}
+        </div>
+      </div>
+
+      <StageDialog
+        item={stageEdit}
+        onClose={() => setStageEdit(null)}
+        onSaved={load}
+      />
+      <TaskDialog
+        item={taskEdit}
+        stages={stages}
+        onClose={() => setTaskEdit(null)}
+        onSaved={load}
+      />
+    </div>
+  );
+}
+
+function StageDialog({
+  item,
+  onClose,
+  onSaved,
+}: {
+  item: Partial<Stage> | null;
+  onClose: () => void;
+  onSaved: () => void;
+}) {
+  const [form, setForm] = useState<Partial<Stage>>({});
+  const [saving, setSaving] = useState(false);
+
+  useEffect(() => {
+    if (item) setForm(item);
+  }, [item]);
+
+  const submit = async () => {
+    if (!form.label?.trim()) return toast.error("Label required");
+    const key =
+      form.key?.trim() ||
+      form.label
+        .toLowerCase()
+        .trim()
+        .replace(/[^a-z0-9]+/g, "_")
+        .replace(/^_+|_+$/g, "");
+    setSaving(true);
+    const payload = {
+      key,
+      label: form.label.trim(),
+      sort_order: Number(form.sort_order) || 0,
+    };
+    const { error } = form.id
+      ? await supabase
+          .from("collection_workflow_stages")
+          .update(payload)
+          .eq("id", form.id)
+      : await supabase.from("collection_workflow_stages").insert(payload);
+    setSaving(false);
+    if (error) {
+      toast.error("Could not save", { description: error.message });
+      return;
+    }
+    toast.success("Stage saved");
+    onClose();
+    onSaved();
+  };
+
+  return (
+    <Dialog open={!!item} onOpenChange={(v) => !v && onClose()}>
+      <DialogContent>
+        <DialogHeader>
+          <DialogTitle className="font-serif">
+            {form.id ? "Edit stage" : "New stage"}
+          </DialogTitle>
+          <DialogDescription>
+            Stages appear in sort order on every collection's escalation path.
+          </DialogDescription>
+        </DialogHeader>
+        <div className="space-y-3">
+          <div>
+            <Label>Label</Label>
+            <Input
+              value={form.label ?? ""}
+              onChange={(e) => setForm({ ...form, label: e.target.value })}
+              placeholder="e.g. Notice of Intent to Lien"
+            />
+          </div>
+          <div className="grid grid-cols-2 gap-3">
+            <div>
+              <Label>Key (identifier)</Label>
+              <Input
+                value={form.key ?? ""}
+                onChange={(e) => setForm({ ...form, key: e.target.value })}
+                placeholder="auto-generated from label"
+                disabled={!!form.id}
+              />
+            </div>
+            <div>
+              <Label>Sort order</Label>
+              <Input
+                type="number"
+                value={form.sort_order ?? 0}
+                onChange={(e) =>
+                  setForm({ ...form, sort_order: parseInt(e.target.value) || 0 })
+                }
+              />
+            </div>
+          </div>
+        </div>
+        <DialogFooter>
+          <Button variant="outline" onClick={onClose}>
+            Cancel
+          </Button>
+          <Button onClick={submit} disabled={saving}>
+            {saving && <Loader2 className="h-4 w-4 mr-2 animate-spin" />}
+            Save
+          </Button>
+        </DialogFooter>
+      </DialogContent>
+    </Dialog>
+  );
+}
+
+function TaskDialog({
+  item,
+  stages,
+  onClose,
+  onSaved,
+}: {
+  item: Partial<TaskTpl> | null;
+  stages: Stage[];
+  onClose: () => void;
+  onSaved: () => void;
+}) {
+  const [form, setForm] = useState<Partial<TaskTpl>>({});
+  const [saving, setSaving] = useState(false);
+
+  useEffect(() => {
+    if (item) setForm(item);
+  }, [item]);
+
+  const submit = async () => {
+    if (!form.title?.trim()) return toast.error("Title required");
+    if (!form.stage_key) return toast.error("Stage required");
+    setSaving(true);
+    const payload = {
+      stage_key: form.stage_key,
+      title: form.title.trim(),
+      days_to_due: Number(form.days_to_due) || 7,
+      sort_order: Number(form.sort_order) || 0,
+    };
+    const { error } = form.id
+      ? await supabase
+          .from("collection_workflow_tasks")
+          .update(payload)
+          .eq("id", form.id)
+      : await supabase.from("collection_workflow_tasks").insert(payload);
+    setSaving(false);
+    if (error) {
+      toast.error("Could not save", { description: error.message });
+      return;
+    }
+    toast.success("Task saved");
+    onClose();
+    onSaved();
+  };
+
+  return (
+    <Dialog open={!!item} onOpenChange={(v) => !v && onClose()}>
+      <DialogContent>
+        <DialogHeader>
+          <DialogTitle className="font-serif">
+            {form.id ? "Edit task template" : "New task template"}
+          </DialogTitle>
+          <DialogDescription>
+            Auto-created on collections when escalating to{" "}
+            {stages.find((s) => s.key === form.stage_key)?.label ?? "this stage"}.
+          </DialogDescription>
+        </DialogHeader>
+        <div className="space-y-3">
+          <div>
+            <Label>Title</Label>
+            <Input
+              value={form.title ?? ""}
+              onChange={(e) => setForm({ ...form, title: e.target.value })}
+              placeholder="e.g. Send certified mail"
+            />
+          </div>
+          <div className="grid grid-cols-2 gap-3">
+            <div>
+              <Label>Days until due</Label>
+              <Input
+                type="number"
+                min="0"
+                value={form.days_to_due ?? 7}
+                onChange={(e) =>
+                  setForm({
+                    ...form,
+                    days_to_due: parseInt(e.target.value) || 0,
+                  })
+                }
+              />
+            </div>
+            <div>
+              <Label>Sort order</Label>
+              <Input
+                type="number"
+                value={form.sort_order ?? 0}
+                onChange={(e) =>
+                  setForm({
+                    ...form,
+                    sort_order: parseInt(e.target.value) || 0,
+                  })
+                }
+              />
+            </div>
+          </div>
+        </div>
+        <DialogFooter>
+          <Button variant="outline" onClick={onClose}>
+            Cancel
+          </Button>
+          <Button onClick={submit} disabled={saving}>
+            {saving && <Loader2 className="h-4 w-4 mr-2 animate-spin" />}
+            Save
+          </Button>
+        </DialogFooter>
+      </DialogContent>
+    </Dialog>
+  );
+}

supabase/migrations/20260417011322_d0143111-f431-43ae-bac6-df5c9315f6c1.sql

@@ -0,0 +1,73 @@
+CREATE TABLE public.collection_workflow_stages (
+  id uuid PRIMARY KEY DEFAULT gen_random_uuid(),
+  key text NOT NULL UNIQUE,
+  label text NOT NULL,
+  sort_order integer NOT NULL DEFAULT 0,
+  created_at timestamptz NOT NULL DEFAULT now(),
+  updated_at timestamptz NOT NULL DEFAULT now()
+);
+ALTER TABLE public.collection_workflow_stages ENABLE ROW LEVEL SECURITY;
+CREATE POLICY "stages_select_auth" ON public.collection_workflow_stages FOR SELECT TO authenticated USING (true);
+CREATE POLICY "stages_insert_admin" ON public.collection_workflow_stages FOR INSERT TO authenticated WITH CHECK (public.is_admin(auth.uid()));
+CREATE POLICY "stages_update_admin" ON public.collection_workflow_stages FOR UPDATE TO authenticated USING (public.is_admin(auth.uid()));
+CREATE POLICY "stages_delete_admin" ON public.collection_workflow_stages FOR DELETE TO authenticated USING (public.is_admin(auth.uid()));
+CREATE TRIGGER tg_stages_updated_at BEFORE UPDATE ON public.collection_workflow_stages FOR EACH ROW EXECUTE FUNCTION public.tg_set_updated_at();
+
+CREATE TABLE public.collection_workflow_tasks (
+  id uuid PRIMARY KEY DEFAULT gen_random_uuid(),
+  stage_key text NOT NULL REFERENCES public.collection_workflow_stages(key) ON UPDATE CASCADE ON DELETE CASCADE,
+  title text NOT NULL,
+  days_to_due integer NOT NULL DEFAULT 7,
+  sort_order integer NOT NULL DEFAULT 0,
+  created_at timestamptz NOT NULL DEFAULT now(),
+  updated_at timestamptz NOT NULL DEFAULT now()
+);
+ALTER TABLE public.collection_workflow_tasks ENABLE ROW LEVEL SECURITY;
+CREATE POLICY "wf_tasks_select_auth" ON public.collection_workflow_tasks FOR SELECT TO authenticated USING (true);
+CREATE POLICY "wf_tasks_insert_admin" ON public.collection_workflow_tasks FOR INSERT TO authenticated WITH CHECK (public.is_admin(auth.uid()));
+CREATE POLICY "wf_tasks_update_admin" ON public.collection_workflow_tasks FOR UPDATE TO authenticated USING (public.is_admin(auth.uid()));
+CREATE POLICY "wf_tasks_delete_admin" ON public.collection_workflow_tasks FOR DELETE TO authenticated USING (public.is_admin(auth.uid()));
+CREATE TRIGGER tg_wf_tasks_updated_at BEFORE UPDATE ON public.collection_workflow_tasks FOR EACH ROW EXECUTE FUNCTION public.tg_set_updated_at();
+
+ALTER TABLE public.collections ADD COLUMN current_stage text REFERENCES public.collection_workflow_stages(key) ON UPDATE CASCADE;
+
+CREATE TABLE public.collection_tasks (
+  id uuid PRIMARY KEY DEFAULT gen_random_uuid(),
+  collection_id uuid NOT NULL REFERENCES public.collections(id) ON DELETE CASCADE,
+  stage_key text REFERENCES public.collection_workflow_stages(key) ON UPDATE CASCADE,
+  title text NOT NULL,
+  due_date date,
+  assignee_id uuid REFERENCES public.profiles(id),
+  done boolean NOT NULL DEFAULT false,
+  done_at timestamptz,
+  sort_order integer NOT NULL DEFAULT 0,
+  created_by uuid,
+  created_at timestamptz NOT NULL DEFAULT now(),
+  updated_at timestamptz NOT NULL DEFAULT now()
+);
+ALTER TABLE public.collection_tasks ENABLE ROW LEVEL SECURITY;
+CREATE POLICY "ctasks_select_case" ON public.collection_tasks FOR SELECT TO authenticated USING (EXISTS (SELECT 1 FROM public.collections c WHERE c.id = collection_tasks.collection_id AND public.can_access_case(c.case_id, auth.uid())));
+CREATE POLICY "ctasks_insert_case" ON public.collection_tasks FOR INSERT TO authenticated WITH CHECK (EXISTS (SELECT 1 FROM public.collections c WHERE c.id = collection_tasks.collection_id AND public.can_access_case(c.case_id, auth.uid())));
+CREATE POLICY "ctasks_update_case" ON public.collection_tasks FOR UPDATE TO authenticated USING (EXISTS (SELECT 1 FROM public.collections c WHERE c.id = collection_tasks.collection_id AND public.can_access_case(c.case_id, auth.uid())));
+CREATE POLICY "ctasks_delete_case" ON public.collection_tasks FOR DELETE TO authenticated USING (EXISTS (SELECT 1 FROM public.collections c WHERE c.id = collection_tasks.collection_id AND public.can_access_case(c.case_id, auth.uid())));
+CREATE TRIGGER tg_ctasks_updated_at BEFORE UPDATE ON public.collection_tasks FOR EACH ROW EXECUTE FUNCTION public.tg_set_updated_at();
+CREATE INDEX idx_ctasks_collection ON public.collection_tasks(collection_id);
+CREATE INDEX idx_ctasks_assignee_open ON public.collection_tasks(assignee_id) WHERE done = false;
+
+INSERT INTO public.collection_workflow_stages (key, label, sort_order) VALUES
+  ('notice_of_late_assessment', 'Notice of Late Assessment', 10),
+  ('notice_of_intent_to_lien', 'Notice of Intent to Lien', 20),
+  ('notice_of_intent_to_foreclose', 'Notice of Intent to Foreclose', 30),
+  ('lien_foreclosure', 'Lien Foreclosure', 40);
+
+INSERT INTO public.collection_workflow_tasks (stage_key, title, days_to_due, sort_order) VALUES
+  ('notice_of_late_assessment', 'Send Notice of Late Assessment letter', 7, 10),
+  ('notice_of_late_assessment', 'Confirm delivery / certified mail receipt', 14, 20),
+  ('notice_of_intent_to_lien', 'Prepare and send Notice of Intent to Lien', 7, 10),
+  ('notice_of_intent_to_lien', 'Wait statutory cure period', 30, 20),
+  ('notice_of_intent_to_foreclose', 'File and record lien with county recorder', 7, 10),
+  ('notice_of_intent_to_foreclose', 'Serve Notice of Intent to Foreclose', 14, 20),
+  ('lien_foreclosure', 'Engage trustee / file foreclosure complaint', 14, 10),
+  ('lien_foreclosure', 'Schedule foreclosure sale', 60, 20);
+
+UPDATE public.collections SET current_stage = 'notice_of_late_assessment' WHERE current_stage IS NULL;